Legal Executive Assistant to General Counsel

3 weeks ago

San Antonio, United States Silver Ventures, Inc. Full time
Job DescriptionJob Description

Provide executive level one on one support and assistance to General Counsel. This is a unique opportunity to develop and enhance relations across Silver Ventures organizations as part of a new and growing legal department; implement significant change, by focusing on process innovation, to increase efficiency and support organization’s commitment to critical business initiatives.

Essential Functions

  • Coordinate key meetings, calls, maintain calendar, coordinate travel, process expense reports, follow-ups, and follow-throughs from internal and external communications.
  • Primary responsibility for administering and updating Diligent Entities entity management system for entire organization.
  • E-billing process administration; create matters, correspond with legal vendors, and assign invoices to appropriate entity and matters within ten business days of receipt of invoice.
  • Create and administer department intake process to include screening and processing incoming requests for the General Counsel; track both requested and promised key deadlines for General Counsel.
  • Prepare daily preview to include upcoming calendar appointments and documentation for meetings.
  • Maintain files, prepare correspondence, open, and distribute incoming mail, packages, etc.
  • Prepare agendas, meeting minutes and other necessary materials.
  • Produce, edit, and complete first drafts for written communications to stakeholders.
  • Manage routine corporate filings with Secretary of State; assist with preparing drafts of routine corporate governance documents from templates (eg, corporate consents).
  • Research, prioritize and follow up on incoming issues and concerns addressed to the General Counsel, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.

Required Education and Experience

Bachelor’s degree

5 plus years providing C-level executive administrative support.

3 plus years providing support within legal corporate environment

Intermediate to Advanced skills - Microsoft Office Suite.

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