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Construction Project Coordinator

2 months ago

Houston, United States Dinerstein Companies Full time
Job DescriptionJob DescriptionPosition Summary

The Project Coordinator’s primary responsibility is to work with the Construction Project Managers (PM’s) to ensure that projects run smoothly, and all required documentation is received accurately and timely for the preparation of monthly draws. This includes compilation of subcontractor contracts, reviewing subcontractor insurance coverages and other required documentation. Process monthly invoices for payment, assemble invoices and other necessary documentation for monthly draw submission and reconcile vendor statements to company records. Assisting with project setup and budget uploads for new projects. The Project Coordinator is an integral and important part of the accounting team and works to facilitate the completion of financial objectives established by Company management. Work is performed according to established policies, procedures, and deadlines. Employees are expected to exercise discretion and judgment, develop work routines and complete assignments with minimal supervision.

Construction Project Coordinator Duties and Responsibilities
  • Maintains master vendor list verifying new vendors are properly authorized.
  • Obtain subcontractor COI’s and W-9’s insuring compliance with TDC requirements.
  • Processes vendor invoices and subcontractor bills in accounting software (reviewing data entry for accuracy and verify proper project/departments).
  • Follow up with Project Manager to ensure all change orders are entered to Procore.
  • Tracks subcontractor’s licenses and insurance to insure both remain current before payment is released.
  • Monitors and reconciles contractor retainage accounts.
  • Reconciles open payables to vendor statements.
  • Coordinate the collection of close out documents at the end of the job.
  • Performs maintenance of accounting record files including annual rotation and archiving of old records.
  • Assist with new projects set up.