Community Association Administrative Assistant
2 weeks ago
- Opportunity for advancement
- Paid time off
- Training & development
We are seeking a bilingual (English and Spanish) Administrative Assistant with 3-5 year experience in community association with a positive attitude to join our team in one of our Miami location
Must have exceptional customer service experience. Handle all inbound calls to head office in a professional, courteous manner providing the highest level of customer service to avoid and minimize complaints. Answer all general inquiries from homeowners including but not limited to account balances, association dues, violations, etc. Greet walking clients and other visitors to head office in a professional and courteous manner
Job Responsibilities
Essential Duties & Responsibilities
- Initiates contact with new resident representatives to coordinate the move-in process, provides an introduction and orientation to the staff and building, reviews available services, and reviews the building rules and regulations.
- Sets and adheres to the highest standards of performance and instills them in the staff by personal follow-up to ensure that the service being delivered.
- Prepare access control for residents and update the system fobs systems.
- Responds to phone calls and correspondence in a timely and professional manner.
- Responsible for abstracting all new residents and tenant leases into the management software Property Management system on a timely basis and approving tenant rent statements.
- Maintain a professional relationship with the BOD, Unit Owners, and vendors.
- Organizes time effectively and successfully balances the competing demands of assisting in multiple projects.
- Processing of all accounts payables for the Association. Assist residents in general. Attend to all residents needs in a courteous manner.
- Prepare weekly report, maintain and uploads all documents into the management support systems (Data X Share Folder) accurately.
- Ensure all contractors provide a certificate of insurance naming the Association and Cadisa Inc as additional insured and certificate holder (refer to COI sample). Obtain a copy of all business licenses from contractors. Update all documents accordingly.
- Schedule all move IN/Outs and delivery request all proper documents and update system accordingly.
- Maintain accurate records, files and communication pertinent to the Association office. Organizes all files and policies as per the companys standards.
- Update Association communication regularly Update Bulletin boards, prepare Association newsletter, update Association website.
- Processes violations, work orders, architectural control applications, lease applications, and sale applications regularly on a monthly basis as required.
- Keeps up to date equipment maintenance logs, inventory, and update preventive maintenance log quarterly.
-
Administrative Assistant
2 weeks ago
North Miami Beach, United States Affinity Management Full timeJob Type Full-time Description Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for over 15 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative...
-
Assistant Community Association Manager
6 days ago
Miami Beach, Florida, United States Elwyn Full timeAbout ElwynElwyn is a dynamic company that values excellence in property management. As an Assistant Community Association Manager, you will play a crucial role in ensuring the smooth operation of our properties.Key ResponsibilitiesAssist in the management of properties in accordance with company policies, procedures, and standards.Develop knowledge and...
-
Administrative Assistant
2 weeks ago
Miami, United States Inkspirenize Full timeJob Title: Administrative Assistant Location: Miami, FL Job Type: Full-Time Job Summary: We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. The Administrative Assistant will handle...
-
Administrative Assistant
2 weeks ago
Miami, United States Inkspirenize Full time $17 - $26Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Miami, FLJob Type: Full-TimeJob Summary:We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. The...
-
Administrative Assistant
3 months ago
Miami, United States IPE DEVELOPMENTS LLC Full timeJob DescriptionJob DescriptionJob Summary:IPE DEVELOPMENTS LLC is seeking a skilled and proactive individual to join our administrative department as a Secretarial and Administrative Assistant. In this role, you will be responsible for a wide range of secretarial and administrative duties to support the efficient functioning of the department. Your...
-
Administrative Assistant
3 months ago
Miami, United States Kelly Tractor CAT Full timeJob DescriptionJob DescriptionPosition: Administrative AssistantLocation: Miami, FloridaGeneral Line (Rental/Used) Administrative AssistantSouth Florida Caterpillar dealer seeking an Administrative Assistant at our Miami location.As an Administrative Assistant, you will assist the Rental/Used equipment department supervisors with daily operations such as...
-
Administrative Assistant
3 weeks ago
Miami, United States Percepta House Full time $17 - $26Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Miami, FLJob Type: Full-TimeCompany: Percepta HouseJob Summary:We are seeking a highly organized and proactive Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. You will...
-
Administrative Assistant
6 days ago
Miami, United States Consider Posh Pro Full timeJob DescriptionJob DescriptionJob Title: Administrative AssistantJob SummaryThe Administrative Assistant provides essential support to the organization by handling a variety of administrative and clerical tasks. This role ensures the smooth functioning of office operations, supports staff members, and enhances organizational efficiency. The ideal candidate...
-
Administrative Assistant
3 weeks ago
Miami, United States Elle Seller Full timeJob DescriptionJob DescriptionThe Administrative Assistant will play a key role in ensuring smooth office operations and supporting the executive team. This role involves managing day-to-day administrative tasks, coordinating meetings, and assisting with various projects. The ideal candidate is organized, detail-oriented, and possesses strong communication...
-
Administrative Assistant
3 months ago
Miami, United States Medical Audit Professionals Remote Work Freelance Full time $9 - $12We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist TEAM of doctors that handle health Insurance Claims medical records review by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, opening the office, making reservations or...
-
Administrative Assistant
3 months ago
Miami Beach, United States Seacoast 5151 Condominium Association Full timeJob DescriptionJob DescriptionResponsibilities may include: Bilingual PreferredCustomer Service OrientedAnswer phone callsMaintain orderly and organized appearance within public areas, such as front desk and officeAssist Unit Owners/ Residents with their requestsReceive and deposit maintenance paymentsAvailability to follow up/ send letters and/ or emails...
-
Administrative Assistant
2 weeks ago
Miami Beach, United States Castle Group Full timeOverview: This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the association. The Administrative Assistant also provides exemplary service in a manner consistent with the values and mission of the Castle Group. He or she...
-
Administrative Assistant
5 days ago
Miami Beach, United States Castle Group Full timeOverview: This Administrative Assistant provides a wide variety of administrative support services. Performs office work directly related to property management and the general business operations of the association. This positon will be the office receptionist. Customer service high standards are a must. The Administrative Assistant also provides exemplary...
-
Administrative Assistant
3 months ago
Miami, United States FS-Curtis Full timeJob DescriptionJob DescriptionDescription This position provides administrative support for the Service department and is responsible for the coordination, monitoring and improvement of field service activities. This position primarily oversees and processes Service Technician time jobs. This position also handles logistics of training programs, warranty...
-
Administrative Assistant
3 months ago
Miami, United States Custom Veterinary Services Inc Full timeJob DescriptionJob DescriptionTHE COMPANY:Custom Veterinary Services (CVS) is a leading developer and manufacturer of dermatological and nutritional products for the pet community. Locally owned and operated, CVS is committed to the success and growth of both its brand partners and employees. We are a rapidly growing business, looking for dynamic and...
-
Administrative Associate
1 week ago
Miami, Florida, United States Queen Grocery Trader Inc Full timePosition OverviewWe are seeking a dedicated Administrative Associate to join our team at Queen Grocery Trader Inc. This role is essential for supporting our operations and ensuring smooth business processes.Key ResponsibilitiesManage transactions efficiently while providing excellent customer service.Communicate effectively in both Spanish and English.Work...
-
Administrative Assistant
2 weeks ago
Miami, United States Associa Full timeThe Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. Administrative Assistants are to establish and maintain a professional, service oriented relationship w Administrative Assistant, Residential, Administrative, Property, Resident, Assistant, Property Management
-
Community Association Manager
2 months ago
Miami, United States Affinity Management Services LLC Full timeJob DescriptionJob DescriptionDescription:Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County for more than 15 years! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through...
-
Community Association Manager
1 month ago
Miami, United States Castle Group Full timeOverview: Position is Community Association Manager, licensed under the provisions of Florida Statute 468. Under general supervision and in association with the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the services required to maintain the common elements of the Association are provided in a first-class...
-
Community Association Manager
1 month ago
Miami, United States Castle Group Full timeOverview: Position is Community Association Manager, licensed under the provisions of Florida Statute 468. Under general supervision and in association with the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the services required to maintain the common elements of the Association are provided in a first-class...