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Admissions Administrative Assistant

3 months ago

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Job DescriptionJob Description

Job DescriptionEaglebrook is a school for boys in the sixth, seventh, eighth, and ninth grades. In a warm, caring,structured atmosphere boys learn more than they ever thought possible, discover inner resources, develop self-confidence, and have fun along the way. Eaglebrook welcomes boys of any race, nationality, sexual orientation, or religion, and all share the same privileges and duties. Eaglebrook’s role is to help each boy come into full and confident possession of his innate talents, to improve the skills needed for the challenges of secondary school, and to establish values that will allow him to be a person who respects individual differences and acts with thoughtfulness and humanity. At the heart of the school is the shared life of teachers, their families, and boys working together.Teachers make learning an adventure and watch over each boy’s personal growth. They set theacademic tone, coach the teams, serve as dormitory parents, and are available for a boy when he needs a friend. They endeavor to motivate boys to reach beyond the easily attained and help them realize that mistakes can lead to progress.

  • Greeting Visitors
  • Welcoming all visitors cordially, making them feel at home with fun conversation.
  • Oversee a clean and orderly space.
  • Answer basic questions about the interview and application process.
  • Assist with all campus events.
  • Prepare student/family folders for campus eventsOffice Communications
  • Answer the phone with a positive voice and respond to all emails in a professional andtimely manner.
  • Welcome all walk-in visitors to campus and provide directions.
  • Maintain daily interview schedule, update google calendar and Blackbaud database
  • Manage setup of all Admissions-related processes in Blackbaud database
  • Process all application materials (submitted through SAO, Blackbaud, and/or email)
  • Submit complete application files to Admissions Committee for review
  • Generate and share weekly visit and student tour guide schedules withother administration offices.
  • Coordinate with Head of School Office for weekly meetings and visits
  • Help prepare and manage weekly admissions office meeting agendas.
  • Follow up with families to help keep them moving forward in the process.
  • Communicate (electronically and by mail) admissions decisions to families.
  • Work with the Business Office to ensure payment of registration fee and signedcontracts.

Manage follow-up process with families to ensure enrollment requirements arecomplete (Enrollment Agreements, Registration Fees, and tuition payment planselections)

Manage invites and registrations for Admissions Virtual Open House sessions

Work with Event Planner & Maintenance team on setup for hosting the annual Western

Massachusetts Boarding School Tour

Maintain Positive Office EnvironmentMake sure the office is well stocked with essential supplies. Ensure a welcoming and tidy office space.Prepare visitor gift bags.Maintain Admissions Bulletin BoardManage orders of giveaway items

Qualifications:Bachelors degree preferred but high school diploma or the equivalent in education andexperience1-3 years administrative assistant experienceFamiliarity and/or comfort working in a CRM (preferably Blackbaud)Proficient computer skills (Excel, Zoom, etc.)Outstanding oral and written communication skillsStrong, self-motivated work ethic, high energy, and competitive spiritAppreciation for the value of diverse cultures, backgrounds, and experiencesProven ability to work both independently and collaboratively as a member of a diversecommunityPass all required background screenings

Interested candidates should submit a cover letter and resume to email listed below