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Automotive Accounting and Payroll Clerk

2 months ago

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Job DescriptionJob Description

This employee is responsible for accurately posting automobile deals to accounting, administering the payroll process, and working closely with the Controller in completing other critical accounting functions.

Qualifications:

  • Prior experience in accounting office and preparing payroll
  • Demonstrate good administrative and organizational skills
  • Be a team player
  • Comfortable working in a fast paced, deadline-driven environment
  • Strong attention to detail and accuracy
  • Have basic accounting skills and knowledge of routine accounting functions
  • Proficient with standard computer software and accounting software, specifically, Excel
  • Willing and able to learn from direction and feedback
  • Commitment to accuracy
  • Ability to work collaboratively across departments

Job Responsibilities:

Billing and Accounting Responsibilities:

  • Posts all deals into accounting and ensures service tickets related to car deals or inventory are posting correctly
  • Cross-reference general ledger with sales and service records to ensure consistency and resolve any discrepancies by coordinating with other departments
  • Maintains inventory and other accounting schedules
  • Works closely with the Controller to perform routine posting functions and reconciliations
  • Maintain Excel sheets tracking various metrics and transactions needed.

Payroll Responsibilities:

  • Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records
  • Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments.
  • Computes compensation and deductions, reviews for accuracy and posts  payroll records.
  • Prepares and issues paychecks
  • Keeps records of leave pay and nontaxable wages
  • Prepares/files all hiring and termination paperwork
  • Maintains records for vacations and sick-day eligibility
  • Processes all employee insurance forms and insurance payments
  • Understands employee payroll issues, and communicates solutions effectively, professionally, and respectfully
  • Maintains strict confidentiality regarding payroll and personnel issues
  • Oversees employee completion of required compliance training