Accounts Payable Specialist I Temporary May to August-Wolcott

3 weeks ago

Carbondale, United States Gallegos Corporation Full time
Job DescriptionJob Description

Position Title: Accounts Payable Specialist I

Pay Range: $22.80 - $27.00

Location: Wolcott, CO

ABOUT GALLEGOS

Since 1970, The Gallegos Corporation has excelled in specialty stone and masonry construction. With our additional services ranging from plaster/stucco, marble/granite, art rock and concrete to stone sales and project design assistance, we are capable of handling projects of any size with superior, timeless craftsmanship. Over the past 50 years, Gallegos has successfully completed projects in 17 different states and currently has five offices in Colorado and Montana.

BENEFITS INCLUDE:

Medical, Dental, Vision, 401K, Life & AD&D, Flex Spending Account (Health Care & Dependent), Paid Time Off, Boot Allowance, Education Program, Paid On-The-Job Training, Growth and Advancement Opportunities and more

POSITION PURPOSE

The Accounts Payable (AP) Specialist I performs tasks to process vendor payments, maintain accounts payable records and maintain vendor files in an accurate and timely manner.

ESSENTIAL DUTIES/ RESPONSIBILITES

  1. Prepare and process approved vendor invoices
  2. Match invoices with purchase orders in SmartSheet making sure all required information is present.
  3. Create purchase orders in Smartsheet as needed
  4. Maintain all invoices electronically and physically which includes filing, attaching check stubs, remittance slips, etc.
  5. Process all invoices approved for payment and balance.
  6. Pursue vendor discounts
  7. Hold and release sub-contractor retention in accordance with subcontract agreements
  8. Balance check run batches and assist in check runs.
  9. Coordinate any payroll deductions on invoices with Payroll.
  10. Communicate and follow up on any pending or outstanding invoices and PO’s in a polite and timely manner.
  11. Assist in the gathering and entry of certificates of insurance and W-9 forms.
  12. Reconcile AP vendor monthly statements in a timely manner and deliver to Accounting Manager.
  13. Understanding of sales and use tax rates for the jurisdictions in which we work.
  14. Enter medical checks into the accounting software.
  15. Help maintain Smartsheet and Emails
  16. Organize and maintain all AP vendor files. Maintain archive files in accordance with company record retention policies.
  17. Assist other accounting department positions as needed
  18. Models The Gallegos Corporation mission and values at all times.
  19. This position does not have supervisory responsibilities


REQUIREMENTS

  1. 1-2 years of construction accounting or general accounting experience preferred.
  2. Interpersonal skills to handle sensitive and confidential information. Position continually requires a demonstrated poise, tact, diplomacy and a positive attitude.
  3. Analytical ability is required to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
  4. Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
  5. Interact and communicate with individuals at all levels of the organization and external clients.

Education:

  1. N/A

Certifications:

  1. N/A

Computer/Typing:

  1. Must have knowledge and proficient use of a variety of computer software applications in Microsoft Office suite, especially Outlook, Word and Excel
  2. Experience working with accounting software’s such as SAGE 300 preferred.

Language Ability:

  1. Must have strong knowledge of the English language, including reading, writing and speaking English

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