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Administrative Assistant

3 months ago

Chesapeake, United States MI Technical Solutions Full time
Job DescriptionJob Description

Job Summary: Oversees day-to-day organizational tasks and facilitating efficient communication across an entire office or specific department.

Responsibilities:

  • Provide administration and communications support to staff members. Such support will include but is not limited to answering and directing telephone calls, monitoring calendar events and email traffic on behalf of senior staff members; drafting, reviewing, scheduling and correcting office meeting announcements and correspondence; drafting, monitoring and routing official correspondence, including communications with high level flag officers/senior executives
  • Assist with the coordination of staff meetings, and functional tasks including preparing staff attendees for official meetings, gathering and distributing material in support of meetings, and reviewing and editing of meeting materials for correctness and quality
  • Assist staff members with routine administrative support including arranging travel and accommodations for staff members, planning, and scheduling local and remote location meetings for staff members
  • Provide general administrative support necessary for the effective and efficient management and operations of the office and its personnel. This includes the implementation of task assignment systems and office calendars (e.g., SharePoint), the storage, documentation, and retrieval of office records, and liaison with IT personnel to correct outages of IT systems among or directly impacting staff members
  • Prepare and provide briefings and reports in support of meetings, and a detailed accounting of actions
  • Prepare and submit meeting minutes in support of all mission supported meetings
  • Prepare, manage, and submit theatre clearance, country clearance, Aircraft and Personnel Automated Clearance System (APACS) requests, and other documents required to support OCONUS travel requirements
  • Perform other duties within this scope as assigned

Requirements:

  • BS/BA in a business-related field and 2 years’ experience; or 4 years' experience (with an associate degree), or 6 years' experience (with a High School Diploma) in preparing and/or administrative duties on a technical program.
  • Team oriented, with the ability to work in a fast-paced environment
  • Prior Military experience preferred
  • Active DoD Secret clearance, or the ability to obtain a clearance

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.