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Document Control Clerk/Administrative Assista

4 months ago

Jacksonville, United States Stellar Energy Americas Inc Full time
Job DescriptionJob Description

DOCUMENT CONTROL CLERK/ADMINISTRATIVE ASSISTANT

Position Type: Full-time, Exempt, Salary

Reports to: Office Manager

Supervisory Responsibility: None

Location: Jacksonville, FL

Company Summary

Stellar Energy provides custom power augmentation and energy plant solutions for power generation and utilities, liquefied natural gas (LNG), data center, biopharma, and other markets. Stellar Energy’s innovative solutions include turbine inlet air chilling, inlet air conditioning (heating and cooling), evaporative cooling, direct contact air chilling, thermal energy storage, district cooling and central utility plants. The company’s experience spans more than 20 years and stretches across the globe, with offices in the United States, Asia and the Middle East and North Africa (MENA) region.

Essential Functions

Document Control

Work with Document Control Team:

  • Manage project documentation repository and distribution.
  • Organizes, distributes, and tracks project records.
  • Manages and monitors transmittal traffic and responses.
  • Ensures easy access to project information to stakeholders.

Administrative Assistant

Assist Office Manager with some or all of the following:

  • Work with Facilities Maintenance by submitting work request tickets, as needed.
  • Set-up desks/offices for new employees; manage employee office moves.
  • Communicate with IT for any staff technology needs.
  • Ship as needed via FedEx, UPS, DHL
  • Update Employee Phone List as needed.
  • Continuously identify office supply needs and order as necessary.
  • Maintain stock and cleanliness of work areas and company break rooms.
  • Back up the Receptionist as needed. Welcome visitors, answer, and route incoming calls.
  • Assist in organizing SEA special events and meetings coordination.
  • Any additional tasks, as requested.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

  • Initiative.
  • Time Management.
  • Communication Proficiency.
  • Organization Skills.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work
This is a full-time position, and hours of work and days are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel
No travel is expected for this position.

Required Education and Experience

  • At least two years of previous experience in an office setting.

Preferred Education and Experience

  • High School Diploma, or equivalent
  • Experience with Electronic Record Management Software

Additional Eligibility Qualifications
None.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

This job description has been approved by all levels of management: