Meeting Support Specialist

1 month ago

Houston, United States ARES Corporation Full time
Job DescriptionJob Description

The Meeting Support Specialist supports the Gateway Program Office and other needed Program operations in multiple disciplines including but not limited to performing data management (electronic and in-room) to ensure the meetings restricted based on data-owner classification.

Supporting Meeting Services by:

  • Posting agendas and presentations
  • Providing Website and calendar support
  • Scheduling meeting room and equipment, in-meeting support, minute writing, and post-meeting support as required
  • Providing IT support in meetings for initial set-up and basic troubleshoot issues during meetings
  • Coordinating multiple meetings per week
  • Identifying process improvements with plans for implementation and execution
  • Provides early morning and after-hours meeting support as assigned.
  • Performs other duties as required.
  • Some travel required.

Minimum Requirements:

  • Excellent communication (verbal and written) and interpersonal skills.
  • Experience writing detailed minutes
  • Strong organization, attention to detail and excellent follow-through skills.
  • Strong problem-solving skills.
  • Ability to quickly resolve technical mishaps or unforeseen events in the meeting to minimize meeting down time and stress.
  • Work may involve sitting for extended periods.
  • May require lifting and carrying up to 25 lb.
  • Must have sufficient mobility to enter areas of test facilities where necessary.
  • Generally, an office environment can involve inside or outside work depending on task.
  • Standard office equipment (PC, telephone, fax, etc.)
  • Regular attendance in accordance with an established work schedule is critical.
  • Ability to work outside normal schedule and adjust schedule to meet peak periods and surge requirements when required.
  • Must be able to work in a team atmosphere.
  • Must put forward professional behavior that enhances productivity and promotes teamwork and cooperation.
  • This position may require some commuting and traveling to other installations as needed.

Preferred Qualifications:

  • Five (5) years NASA human spaceflight experience.
  • Knowledge of SharePoint and/or Data management (proprietary, ITAR, etc.)
  • Experience with leading a project or event, or experience with self-starting or self-leading (in professional career) is a plus.
  • Experience with data trending and statistics.

Education and Relevant Work Experience:

Two (2) years of college with courses in Business Administration, Computer Science, or Industrial Management and four (4) years of progressive administrative experience or any equivalent combination of relevant education and experience.

Proficient knowledge of Microsoft Office Suite (Word, Excel, Power Point, & Outlook); PC Laptop computers.

Experience in a customer focused role with demonstrated ability to articulate and patiently instruct others (peers, managers, teammates and customers) in detailed technical processes.

Demonstrated experience prioritizing multiple tasks with tight deadlines while coordinating with an internal and external network of affiliated/impacted contractors and civil servants.

Demonstrated ability to coherently compose and respond to email communication; creation and editing of instruction documents when needed.

Company Benefits:

ARES offers a competitive compensation and benefit package. Full time employees may participate in:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • HSA/FSA Accounts
  • Life & Disability Insurance
  • Critical Illness & Accident Insurance
  • ESOP
  • 401(k) Plan
  • Paid Time Off & Holidays

ARES is an EEO/AA/Disability/Vets Employer and complies with E-Verify.

ARES shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sexual orientation, gender identity, national origin, disability or veteran status.

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