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Human Resources Coordinator

4 months ago

Hyattsville, United States CASA Inc Full time
Job DescriptionJob Description

CASA & CASA IN ACTION SYNOPSIS:

CASA’s mission to create a more just society by building power and improving the quality of life in working-class: Black, Latino/a/e, Afro-descendent, Indigenous, and Immigrant Communities. Our vision is Rooted in the collective power of our community, our inclusive, permanent, member-led movement radically transforms communities and systems to ensure the needs, dreams, and aspirations of members are fully met as we strive for justice and full liberation at home and in solidarity with others across the world. CASA has a sister organization, CASA in Action, a separate, but related, nonprofit organization that is exempt from federal income tax under section 501(c)(4) of the Internal Revenue Code. Although CASA and CASA in Action share a common goal of supporting immigrants and low-income people in Maryland, Pennsylvania, and Virginia, they are separate organizations with their own board of directors. A set of employees at the two organizations, including the person filling this position, shares their time between the two organizations. This has no effect on salary or benefits.

DEPARTMENT SYNOPSIS:

The Administrative Department at CASA Inc. provides administrative support to all programs and departments at CASA. The Administrative Team is responsible for the overall operation of the organization including site management, information technology, and human resources.

POSITION SUMMARY:

The Human Resource Coordinator will be in charge of responding to internal and external HR related inquiries or request related to payroll, time & attendance, benefits invoice processing, reporting, different departmental complex audits and 401k. The HR Coordinator also works in conjunction with the Finance Department to ensure that all staff are paid accordingly as well as assisting on other tasks related to the daily functions of the Human Resource (HR) department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Reviews and reconciles health insurance carrier’s invoices. Communicates any enrollments discrepancies to the HR Generalist for correction purposes.
  • Submits vendor invoices in Airbase for payment processing and monitors payment to ensure that carriers are paid on time and accordingly.
  • Creates the payroll report. Ensures to include all the necessary information for new hires, terminations, promotions, new benefits enrollments,etc and submits it to Finance for payroll processing purposes. Assists with any questions or corrections during the payroll processing period.
  • Manages all aspects of tax jurisdictions compliance, set up and maintenance in ADP.
  • Processes yearly increases for all staff in coordination with the Sr HR Manager and the Finance Department.
  • Manages all areas of time and attendance including but not limited to time card set up,trouble shooting, etc., to new hires and existing staff.
  • Creates and manages leave policies and profiles in ADP. Audits system for accuracy periodically.
  • Conducts complex audits related but not limited to 401K, worker’s compensation, HRIS systems, personnel’s files, etc.
  • Troubleshoots ADP for malfunctioning issues, assists on password resets and employee’s queries
  • Creates and assists other departments on putting together or pulling data from the HRIS Systems.
  • Creates and monitors payroll deduction codes in ADP.
  • Serves as point of contact to the Union Leadership for payroll questions, union dues, new hires, promotions and terminations.
  • Maintains and monitors the time and attendance system for accuracy.
  • Assist with HRIS, payroll and benefits testing, configuration, validation, and reporting as needed.
  • Notifies to the Sr HR Manager and the designated departments about any HRIS system errors/discrepancies of data and ensures that it is corrected accordingly.
  • Produces and reviews ad hoc reports and ensures data accuracy and integrity.
  • Provides support to staff questions, issues and problem resolution on services such as benefits, payroll, compensation and HR policies and procedures.
  • Reviews the entry and coding of new hires.
  • Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices.
  • Performs other duties as assigned.

QUALIFICATIONS:

  • Associates Degree in Human Resources, or at least two years of related experience is preferred.
  • Experience with ADP HRIS systems is a plus.
  • Experience auditing HRIS systems, performing worker’s compensation and retirement plans audits is preferred.
  • Good understanding of payroll processes and time & attendance management practices.
  • Problem-solving and solid communication abilities
  • Outstanding verbal and written communication skills
  • Basic knowledge of Human Resources practices is required
  • Bilingual in Spanish is a plus
  • Valid US Driver’s License and reliable transportation

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Excellent verbal and written communication skills.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Must be able to work alone and on a team setting.
  • Must be able to keep sensitive organization and personnel matters private.
  • Ability to prioritize tasks.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficient with Microsoft Office,Google Docs or related software.
  • Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit, stand and walk

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

OSHA: A Human Resource Coordinator is not to handle any human body fluids, biological agents, laboratory chemicals, or be exposed to hazardous materials such as noise, asbestos, or carcinogens.

CASA, Inc. and CASA in Action do not discriminate on the basis of race, color, creed, religion, gender identity, sexual orientation, age, mental or physical disability, ancestry, marital status or national origin.

CASA has implemented a mandatory vaccination policy effective 01 February 2022, requiring COVID‑19 Booster vaccination(s) for all employees and prospective employees, AmeriCorps members, and paid or non-paid internships. In accordance with CASA's duty to provide and maintain a workplace that is free of known hazards, we are adopting this policy to safeguard the health of our employees, AmeriCorps members and interns, and their families, CASA members and visitors, and the community at large from infectious diseases that may be reduced by vaccinations. In making this decision, the executive leadership team reviewed recommendations from the Centers for Disease Control and Prevention, the Advisory Committee on Immunization Practices, CASA’s Legal Counsel and local health officials. All prospective employees will be required to provide proof of COVID-19 vaccination or appropriate medical / religious accommodation documentation prior to the first day of employment with CASA. AmeriCorps member candidates will be required to provide proof of COVID-19 vaccination or appropriate medical / religious accommodation documentation at the time of presenting proof of citizenship and SSN eligibility. This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.