Executive Personal Family Assistant
1 month ago
Position Summary:
Our client is seeking a highly organized and experienced Executive Personal Family Assistant to provide elevated personal and family support to ensure the smooth operation of their Westfield, NJ residence.
The principals travel frequently and require a self-starter.
General Responsibilities:
- Provide high-level support managing personal, household and professional tasks with discretion and efficiency.
- Manage two Gmail accounts on behalf of the family; triage emails and ghost-write responses for the principals. Bring important information to their attention.
- Oversee the household calendar, scheduling appointments, adding details for the children, link to apps for children's sports.
- Research, plan, and book family travel, seeking out interesting opportunities.
- Digitally, track, organize, and manage household inventory.
- Conduct research and manage special projects as requested.
- Coordinate and oversee vendors
- Handle sensitive information and run confidential errands with the utmost care and discretion.
- Maintain an awareness of the family's obligations to anticipate needs.
Childcare responsibilities:
- Transport children to and from school, activities, medical appointments, etc.
- Oversee good homework organization practices and support with technology platforms.
- Occasionally accompany children to events, competitions and activities
Qualifications:
- Minimum of 5+ years of experience as an Executive Personal Assistant with experience supporting a high functioning executive, principal or family.
- Exceptional organizational and tech skills, adept at managing multiple tasks and projects with competing priorities.
- A self-starter who consistently executes at a high level.
- Excellent email communication, consistently demonstrating polish and professionalism.
- Strong problem-solving skillsand highly adaptable.
- Trustworthy, reliable, discreet, able pivot with ease.
- Impeccable attention to detail.
- Proficient in technology (MAC and Google Suites), including navigating apps and troubleshooting household systems/devices.
- Bachelor's Degree preferred.
Schedule:
Generally, Monday Friday, 10:00 am to 6:00 or 7:00 pm, based on sports, schedules etc.
Compensation:
Hourly compensation of $45 to $55 per hour with a healthcare stipend and mileage reimbursement.
To Apply:
Please submit a resume and cover letter for consideration at www.mahlermatch.com; if already on our job board, click Apply Now. Qualified applicants will be contacted.
#indmps
Our Story:
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.
Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
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