Purchasing Manager

4 weeks ago

Bella Vista, United States Outdoor Cap Company, Inc Full time
Job DescriptionJob Description

Outdoor Cap has been servicing the needs of the headwear industry for 47 years and is one of the world’s largest companies focused on business-to-business sourcing and manufacturing headwear. With customers in retail, team sports, golf, promotional products and more, working at Outdoor Cap is an opportunity to be part of a growing business building amazing products for some of the world’s greatest brands and companies.


The Purchasing Manager is responsible for supervising the efficiency, accuracy, quality assurance and timeliness of product purchasing supporting all internal business units and customers. This individual supervises the team of employees responsible for day-to-day purchasing, planning and importation of product including the direct purchases of components, substrates and accessories for items manufactured through CMT production. This individual and their team directly interacts with an international supply chain made up of factories in multiple countries as well as various internal cross-functional teams.

The ideal candidate for this position is an organized and adaptable manager, possessing the ability to identify and develop key processes, support, develop and equip team members for success, and nurture internal, cross-functional collaboration within the organization. Cross-cultural relationship building is an essential skill required for this position.

Essential Duties and Responsibilities

  • Oversee the product purchasing process and activities for the company.
  • Supervise the CMT process with regards to process, forecasting, and monitoring purchasing and consumption of all CMT substrates, components, and accessories.
  • Maintain positive and productive working relationships with overseas partners, maintaining a strong line of communication and resolution processes.
  • Communicates effectively across the organization to ensure key stakeholders are up-to-date on business-critical information.
  • Evaluate and implement process improvement or enhancements to existing procedures.
  • Collaborate with multiple cross functional teams to drive process improvement upstream and avoid delays and rework at time of delivery.
  • Assist teams in holding factories accountable to meeting ship dates and quality specs, as well as ensuring the team maintains correct and current information in ERP by pro-actively tracking open PO’s and reviewing QC data with standardized reports.
  • Maintains an organized system for purchase orders to ensure quick and easy search and find. Track and maintain accurate information for business pertinent information related to the role.
  • As required, review and approve factory confirmation details such as cost, box dimensions, fabric yield, commodity description, ship date and ship method. Support the team by creating and entering purchase orders as needed.
  • Use available means to proactively resolve issues such as past due reports, open PO reports, purchase order data audits, price reports, comment reports, air freight reports, emails, and phone calls.
  • Consistently exhibits professional competencies – prepared at meetings, timely response to requests timely, offers efficient and accurate solutions to resolve problems, consistently meets deadlines, responding thoughtfully to reprioritize based on changing needs and circumstances.
  • Uphold Outdoor Cap's values of acting with integrity; working together as a team; treating each other with respect.
  • Develops team members through ongoing training, coaching, assessment, and feedback.


Skills and Competencies

  • Successful in managing business results, capable of inspiring a team to excellent results, by empowering and creating accountability among team members.
  • History of being an effective negotiator
  • Comfortable working to manage complex timelines and solve problems with a win-win attitude and willingness to take an active role in providing a total customer solution.
  • Teamwork and Collaboration {Demonstrates commitment to team members and engages in collaborative communication across all departments. Effectively sets priorities and manages timelines in order to get work done through others. Shows respect, builds trust, and manages conflict with transparency and careful consideration. Analyzes situations, thinks before acting and uses sound judgment when making decisions and offering solutions.}
  • Strategic Capacity {Reimagines the future and connects it to the present in ways that others can understand and own. Establishes focus and sets goals and priorities. Effectively communicates vision and strategy. Maintains an elevated level of awareness and understanding of the marketplace, industry trends and competition. Analyzes opportunities and offers innovative and practical solutions to bring innovative ideas to market. Formulates action plans and considers organizational and systematic implications.}
  • Customer Service {Demonstrates commitment to our customers and represents Outdoor Cap in a professional manner. Provides exceptional service and responds to customer needs with urgency, thoughtfulness, and attention to detail. Maintains operational awareness. Effectively presents Outdoor Cap’s strengths, capabilities, offerings, and value proposition. Establishes vision and strategy with the customer and develops joint business plans that capture key goals and priorities.}
  • Financial Acumen {“Know your numbers.” Demonstrates commitment to accurate sales forecasting, demand planning and inventory management. Maintains awareness of all cost centers, including factory, royalty, commission, inventory and operational cost-to-serve. Develops pricing and promotional strategies that contribute to Outdoor Cap’s financial goals. Effectively communicates plans, projections, and results across the organization, and provides thoughtful narrative on contributing factors.}

Education and Qualifications

  • Education College Degree or Requisite Experience in Supply Chain Field, Preferred
  • Experience 3+ years’ experience in Purchasing, Operations, Supply Chain; 3+ years Management
  • Computer Skills Office 365 Proficient, ERP (i.e., Exenta) preferred.
  • Travel

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