Event Coordinator
7 days ago
EVENT COORDINATOR
The Event Coordinator is the liaison between the Event Manager & Event Specialist. Their main responsibilities include every aspect of event preparation in order to setup the Event Specialist for success & ensure the day-of runs efficiently for both the clients & staff. Attention to details, ability to perform well under pressure, excellent communication, critical thinking & organization are vital skills within this role.
MAIN RESPONSIBILITIES:
- Event Preparation
- Floorplan
- Staff Assignments
- Menu Signage
- Meal Counts & Table Assignments
- Staff To-Do Lists/Side Work
- Overseeing Events
- Day-Of Point of Contact to Client
- Conduct Pre-Shift with Staff
- Assisting with Setup/Breakdown & Provide Direction to Staff
- AV Needs
- FOH or BOH (Table Service vs. Expediting)
*Weddings Only*
- Ceremony Conduction
- Cocktail Hour Flip
- Food/Beverage Décor Display
DAILY RESPONSIBILITIES:
- Linen Orders
- Homebase
- Staff Communications
- Assigning Captains
- Uploading Monthly Shifts
WEEKLY RESPONSIBILITIES:
- Liquor Inventory
- Inventory Prep based on Weekly Events
- Submission to Reps
- Check-In on Day-Of Delivery
- Payment Audit Report & Submission to Event Manager
- Collecting Event Details & Submission to Event Manager
- Phone Calls with Clients
- 2nd Site Tours
- 2nd Site Tours & Ceremony Rehearsals
- WSFS à Bank Deposits
MONTHLY/QUARTERLY RESPONSIBILITIES
- Wedding Tasting
- Pulling Clients from Tripleseat
- Contact Participating Vendors
- Invitation to Clients
- Monthly Liquor Inventory & Submission to Director of Operations
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