Event Coordinator

7 days ago


Wilmington, United States Big Fish Restaurant Group Full time
Job DescriptionJob Description

EVENT COORDINATOR

The Event Coordinator is the liaison between the Event Manager & Event Specialist. Their main responsibilities include every aspect of event preparation in order to setup the Event Specialist for success & ensure the day-of runs efficiently for both the clients & staff. Attention to details, ability to perform well under pressure, excellent communication, critical thinking & organization are vital skills within this role.

MAIN RESPONSIBILITIES:

  • Event Preparation
    • Floorplan
    • Staff Assignments
    • Menu Signage
    • Meal Counts & Table Assignments
    • Staff To-Do Lists/Side Work
  • Overseeing Events
    • Day-Of Point of Contact to Client
    • Conduct Pre-Shift with Staff
    • Assisting with Setup/Breakdown & Provide Direction to Staff
    • AV Needs
    • FOH or BOH (Table Service vs. Expediting)

*Weddings Only*

  • Ceremony Conduction
  • Cocktail Hour Flip
  • Food/Beverage Décor Display

DAILY RESPONSIBILITIES:

  • Linen Orders
  • Homebase
    • Staff Communications
    • Assigning Captains
    • Uploading Monthly Shifts

WEEKLY RESPONSIBILITIES:

  • Liquor Inventory
    • Inventory Prep based on Weekly Events
    • Submission to Reps
    • Check-In on Day-Of Delivery
  • Payment Audit Report & Submission to Event Manager
  • Collecting Event Details & Submission to Event Manager
    • Phone Calls with Clients
    • 2nd Site Tours
  • 2nd Site Tours & Ceremony Rehearsals
  • WSFS à Bank Deposits

MONTHLY/QUARTERLY RESPONSIBILITIES

  • Wedding Tasting
    • Pulling Clients from Tripleseat
    • Contact Participating Vendors
    • Invitation to Clients
  • Monthly Liquor Inventory & Submission to Director of Operations

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