Administrative Assistant II

4 weeks ago


Katy, United States TPI Staffing, Inc Full time
Job DescriptionJob DescriptionAdministrative Assistant II - West Houston areaTemp to HirePay: $18.00 - $20.00 per hourHours: Monday - Friday, 8:00 AM - 5:00 PMThis is NOT a remote work position. Must work on-site in office environment.

SUMMARY: The Administrative Assistant II is responsible for providing administrative support of the on-site office, and primarily to perform compliance inspections and architectural reviews for the Association. RESPONSIBILITIES:
  • This position reports to the Architectural Review & Compliance Lead.
  • Supports the workflow for architectural reviews and compliance inspections.
  • Answers and directs phone calls, including distribution of off-hours messages.
  • Provides back up support to other Administrators including the Front Desk. Assists and directs all guests, clients and customers for meetings, appointments and service.
  • Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
  • Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
  • Data entry required. Process, filter, and prepare work orders.
  • Performs compliance inspections daily. Process letters.
  • Enter and process architectural applications as directed by the Lead. Process architectural responses when decisions are rendered as directed by the Lead.
  • Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
  • Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
  • Some evening/night property inspections may be required.
  • Assists with special projects as needed. Other duties as assigned.

QUALIFICATIONS
  • Proficient in use of Microsoft Office software
  • Possess effective and professional communication skills, both verbal and written
  • Multi-tasking abilities essential
  • Strong organizational, leadership and problem-solving skills
Education/Experience:
  • High School Diploma or GED and 1-2 years related experience preferred
  • Community management or HOA experience preferred


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