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Administrative Assistant
1 month ago
Administrative Assistant - Learning Center in Menasha, WI
Chileda's mission is to improve the quality of life for individuals with cognitive and behavior challenges. Chileda's goal is to help students increase their appropriate social behaviors and develop independent living skills, through an enriched learning environment and individualized behavior programming. We are now accepting applications for an Administrative Assistant - Learning Center.
Summary:
The Administrative Assistant is responsible for creating a welcoming and professional experience for all students, staff, and guests who enter Chileda. This position will be responsible for greeting and directing visitors and managing a wide variety of administrative tasks to support the successful operations of Chileda Learning Center.
Status Info:
This full-time position works 40 hours per week, Monday through Friday, 8 AM - 4 PM.
Education Requirements:
High School Diploma or equivalent is required.
Skills:
Must be proficient in PC skills, including Microsoft Office Suite. Must be highly organized, able to work with confidential information, and adapt to a fast-paced office with constant change. High level of integrity in dealing with sensitive and confidential information. Must have a valid driver's license with the ability to become an approved driver successfully. Prior experience working with individuals with developmental disabilities is preferred.
Job Duties Include:
- Manage the lobby area, including maintaining a clean and welcoming reception area and answering phones in a courteous and professional manner.
- Greet and direct all visitors, including parents of students, clients, drivers, vendors, job candidates, and other guests.
- Maintaining the postage, creating reports and sending them to the Finance Office monthly, mailing all outgoing mail, ensuring correct cost center, and distributing mail daily
- Assist with setting up meetings, coordinating meeting rooms, and sending certified mail.
- Maintain student records, including email and address lists of families, social workers, and school representatives, and assist staff with sending out correspondences to these individuals as needed.
- Communicate student transportation arrival and departures. General communication with drivers and transportation companies about changes and problems.
- Respond to requests for student records from School Districts, Social Workers, Social Security, etc., including gathering and sending requested information within the designated time frame.
- Complete weekly and monthly inventories, including counting classroom and office supplies, completing inventory sheets, and stocking inventory supplies.
- Preparing Purchase Orders for expenses, ordering supplies and products, and tracking purchases.
- All other job duties assigned
Application Instructions: Please apply for the role through our employment page at chileda.org
Chileda is an EOE.
