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Overview
The Accounts Payable ‘AP’ Specialist is a frontline accounting position, reporting directly to the Accounts Payable Manager. The AP Specialist is responsible for processing invoices and payments received from vendors and suppliers. This involves reviewing invoices for accuracy and completeness, ensuring they are correctly coded and approved, and entering data into the accounting system.
Essential Functions and Responsibilities
- Perform day-to-day administration of all payment cycle activities and provide efficient client service.
- Ensures correct sorting, general ledger coding, and matching invoices/receipts, where applicable.
- Verify that transactions comply with financial policies and procedures established by the Company.
- Ensure the Company’s authorization matrix approves invoices before payment.
- Process expense reports for employees using the software Concur.
- Review Concur expense reports that are kicked back from Concur audit for Finance/Accounting Review.
- Manage purchase order system (Point Purchasing)
- Assist with vendor purchase orders and weekly check runs and answer all vendor inquiries.
- Ensure transactions are recorded in the financial statements and filing them appropriately.
- Research and resolve invoice discrepancies and issues.
- Perform full-cycle AP processes.
- Post transactions to journals, ledgers, and other records
- Correspond with vendors and respond to inquiries.
- Must adhere to Iovance Biotherapeutics’ core values, policies, procedures, and business ethics.
- Perform miscellaneous duties as assigned.
Travel – 0%
Required Education, Skills, and Knowledge
- High school diploma required.
- Three or more years of Accounts Payable experience
- Good understanding of accounting principles such as GAAP.
- Proficient in using ERP/ or other accounting software.
- Exceptional written and verbal communication skills, including effective interpersonal and collaboration skills.
- Attention to detail and accuracy.
- Exceptional organizational skills and ability to prioritize, follow up, and meet deadlines.
- Strong problem-solving and analytical skills
- Proficient with Microsoft Excel, Word, and Outlook
- Ability to work in a dynamic and high-volume environment.
- Willingness to learn and take on special projects.
Preferred Education, Skills, and Knowledge
- An Associate degree in Business, Accounting or Finance with college-level accounting courses are a plus.
- Familiarity with Point Purchasing, Billcom & NetSuite.
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made upon request to enable individuals to perform essential functions. Please contact Human Resources to request an accommodation.
Physical Demands and Activities Required (This would need to be adjusted by HRBP depending on the position and needs using the assessment form)
- Must be able to remain in a stationary position, standing or sitting for prolonged periods of time.
- Must be able to move about inside an office and exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
- Must have visual acuity to prepare and analyze data and figures, view a computer screen, and read extensively.
- This position requires repetitive motion, substantial movements (motions) of the wrist, hands, and/or fingers.
- Must be able to communicate with others to exchange information.
Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem-solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Work Environment
This job operates in a professional or remote office environment and requires operating standard office equipment and keyboards.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or change the position's responsibilities at any time.
Iovance is committed to cultivating and offering a diverse and inclusive work environment. As an equal-opportunity employer, our employees and applicants will be considered without regard to an individual’s race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. If you need assistance or accommodation to apply to one of our opportunities, please contact careers@iovance.com.
By voluntarily providing information and clicking “Submit Application”, you explicitly consent to the collection and use of your personal information for the purposes described above and in our Candidate Privacy Notice.
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