Administrative Assistant

4 weeks ago

Georgetown, United States Diocese of Austin Catholic Parishes Full time
Job DescriptionJob Description

Job Summary:

St. Helen Catholic Church is seeking a dedicated and organized Administrative Assistant to support the Faith Formation Office. This role plays a crucial part in facilitating the planning and execution of various events, managing registrations, and providing administrative support to ensure the smooth operation of our ministry activities. The ideal candidate will have previous experience in ministry settings. The candidate must be a practicing Roman Catholic in good standing. Bilingual English-Spanish is required (proficient in writing, reading and conversing).

Essential Job Duties:

1. Event Planning Support:

  • Collaborate with ministry leaders to plan and organize youth events, retreats, and evangelization programs.
  • Assist in coordinating logistics, including venue selection, catering, transportation, and scheduling of activities.
  • Work closely with vendors and suppliers to ensure timely delivery of services and materials.
  • Help create and distribute promotional materials for events, both online and offline.

2. Registration Management:

  • Oversee the registration process for events, including online registration systems handling inquiries from participants.
  • Maintain accurate attendee records and databases, ensuring all necessary information is collected and stored securely.
  • Prepare registration reports and summaries for ministry leaders to track participation and assess event effectiveness, including, but not limited to: attendance, folders, prepare folders, scan documents, prepare reports, print letters, etc.

3. Administrative Support:

  • Provide general administrative assistance to the Faith Formation Office, including answering phone calls, responding to emails, and managing schedules.
  • Assist with budget tracking and expense management for ministry activities-Prepare and distribute communication materials such as newsletters, announcements, and meeting agendas.
  • Collaborate with other staff members to support overall ministry objectives and initiatives.
  • Process payments received in the Faith Formation Office and prepare reports for the Faith Formation Coordinator in a timely manner.
  • Assist, prepare and submit the information for the parish weekly bulletin in a timely manner.
  • Assist with and attend special liturgical celebrations as required.

4. Other Duties as Assigned:

  • Flexibility to assist with various tasks and projects as needed to support the dynamic needs of the ministry of the Faith Formation Office.
  • Perform other duties as assigned by Business Manager or Pastor.
  • Willingness to contribute ideas and suggestions for improving ministry operations and enhancing the participant experience.
  • Maintains availability throughout the week in order to serve the needs of the parish to include pastor, staff, and volunteers during and outside of normal church office hours; weekends and some evenings will be required.

Qualifications:

Education, Trainings, and experiences:

  • Previous experience working in a ministry or religious organization is highly preferred.
  • Bachelor's degree in a related field (Theology, Religious Studies, Business Administration, etc.) is desirable.
  • Strong organizational and time management skills, with the ability to interact professionally with staff, volunteers, and participants.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with database management systems.
  • A positive attitude, team-oriented mindset, and willingness to support the mission and values of the ministry.
  • Two (2) years of experience working is required.

Language:

  • Bilingual English-Spanish is required (proficient in writing, reading and conversing).

Catholic Requirement:

  • Must be a practicing Roman Catholic in good standing.

Licenses/Certifications:

  • Valid Texas driver's license.
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Knowledge, Skills and Abilities

  • Knowledge of Roman Catholic teachings, parish and diocesan structure.
  • Ability to work in a multi-cultural parish serving various cultures and a wide range of age groups.
  • Ability to provide excellent customer service and work effectively with staff, clergy, and laity.
  • Ability to build authentic relationships with adults rooted in Christ.
  • Ability to effectively work with constant interruptions.
  • Ability to operate various word-processing software, spreadsheets, and database programs.
  • Ability to organize, prioritize and utilize effective time management techniques.
  • Ability to maintain confidentiality at all times.
  • Ability to carry out multiple tasks, meet deadlines, and implement creative solutions.
  • Ability to follow instructions furnished in verbal or written format.
  • Ability to proficiently communicate in English and Spanish (writing, reading and conversing).

  • Administrative Assistant

    2 weeks ago

    Georgetown, United States Mitchell Martin Inc. Full time

    Job Title: Administrative AssistantLocation: Georgetown, Milford, or Seaford Delaware OnsiteContract to hirePosition Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to support office operations. The ideal candidate will manage various organizational and communication tasks, working independently and prioritizing tasks...

  • Administrative Assistant

    3 weeks ago

    Georgetown, United States Premise Health Full time

    Healthcare Without Rival         Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care –...

  • Administrative Assistant

    3 weeks ago

    Georgetown, United States Premise Health Full time

    Healthcare Without Rival         Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care –...

  • HR Administrative Assistant

    1 week ago

    Georgetown, United States Mitchell Martin Full time

    A well know healthcare center located in Georgetown, DE, is for looking to employ an enthusiastic and driven HR Assistant to support the HR team carrying out various human resource programs and procedures for all employees. Position Type: Contract Schedule: Full Time, Monday- Friday Location: Georgetown, DE Responsibilities: Assists in the...

  • Service Administrative Assistant

    2 weeks ago

    Georgetown, United States Allied Electric Services, Inc. Full time

    A well-established Central Texas Electrical Contractor is looking to add a Service Administrative Assistant to join our core group. We offer an enjoyable and safe working environment, competitive salaries, health, dental, vision, and life insurance, 401k matching Retirement Plan, paid holidays, paid time off, bonuses, and quarterly and annual employee...

  • Service Administrative Assistant

    2 months ago

    Georgetown, United States Allied Electric Services, Inc. Full time

    Job DescriptionJob DescriptionA well-established Central Texas Electrical Contractor is looking to add a Service Administrative Assistant to join our core group. We offer an enjoyable and safe working environment, competitive salaries, health, dental, vision, and life insurance, 401k matching Retirement Plan, paid holidays, paid time off, bonuses, and...

  • Service Administrative Assistant

    12 hours ago

    Georgetown, United States Allied Electric Services, Inc. Full time

    Job DescriptionJob DescriptionA well-established Central Texas Electrical Contractor is looking to add a Service Administrative Assistant to join our core group. We offer an enjoyable and safe working environment, competitive salaries, health, dental, vision, and life insurance, 401k matching Retirement Plan, paid holidays, paid time off, bonuses, and...

  • Administrative Assistant

    4 weeks ago

    Georgetown, United States Premise Health Full time

    Essential Functions Manages calendar for internal/external meetings  Plans and schedules meetings including room reservations, invitations and accommodations, and food and beverage  Coordinates and confirms travel arrangements  Prepares and reviews expense reports and submitting to accounting  Creates original Word documents and PowerPoint...

  • Administrative Assistant

    8 hours ago

    Georgetown, United States Diocese of Austin Catholic Parishes Full time

    Job DescriptionJob DescriptionJob Summary:St. Helen Catholic Church is seeking a dedicated and organized Administrative Assistant to support the Faith Formation Office. This role plays a crucial part in facilitating the planning and execution of various events, managing registrations, and providing administrative support to ensure the smooth operation of our...

  • Administrative Assistant

    1 week ago

    Georgetown, United States Webber Full time

    Job DescriptionJob DescriptionObjective:The Administrative Assistant is responsible for on-site administrative tasks to support the project team. Regular Job Duties:Utilize MS Word, MS Excel, and MS Outlook to create documents, respond to inquiries and create spreadsheetsDistribute and receive bi-weekly overnight packages from the regional officeOrder safety...

  • Administrative Assistant

    17 hours ago

    Georgetown, United States Webber Full time

    Job DescriptionJob DescriptionObjective:The Administrative Assistant is responsible for on-site administrative tasks to support the project team. Regular Job Duties:Utilize MS Word, MS Excel, and MS Outlook to create documents, respond to inquiries and create spreadsheetsDistribute and receive bi-weekly overnight packages from the regional officeOrder safety...

  • Administrative Assistant

    1 month ago

    Georgetown, United States Diocese of Austin Catholic Parishes Full time

    **Job Summary**: **Essential Job Duties**: 1. Event Planning Support: - Collaborate with ministry leaders to plan and organize youth events, retreats, and evangelization programs. - Assist in coordinating logistics, including venue selection, catering, transportation, and scheduling of activities. - Work closely with vendors and suppliers to ensure timely...

  • Administrative Assistant

    3 weeks ago

    Georgetown, KY, United States Premise Health Full time

    Healthcare Without Rival Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.S. Premise partners with its clients to offer fully connected care – in-person and in...

  • Customer Service Representative

    19 hours ago

    Georgetown, United States TPI Partners Full time

    Job DescriptionJob DescriptionWe are seeking a Customer Service Representative / Office Administrative Assistant to join our team! You will perform clerical, administrative functions, and customer service in order to drive company success.Responsibilities:Answer incoming calls and emails from customers inquiring about their ordersSend updates to customers...

  • Customer Service Representative

    2 weeks ago

    Georgetown, United States TPI Partners Full time

    Job DescriptionJob DescriptionWe are seeking a Customer Service Representative / Office Administrative Assistant to join our team! You will perform clerical, administrative functions, and customer service in order to drive company success.Responsibilities:Answer incoming calls and emails from customers inquiring about their ordersSend updates to customers...

  • Administrative Assistants-Temp-Legal

    3 weeks ago

    Georgetown, KY, United States Premise Health Full time

    Healthcare Without Rival Premise Health is the world's leading direct healthcare provider and one of the largest digital providers in the country, serving over 11 million eligible lives across more than 2,500 of the largest commercial and municipal employers in the U.Premise partners with its clients to offer fully connected care – in-person and in the...

  • Nursing Home Administrator

    3 weeks ago

    Georgetown, United States Alpha Rae Personnel Full time

    Job Description Job Description We are seeking a Nursing Home Administrator to become a part of our team! You will coordinate medical and health services in hospitals, clinics or similar organizations. Responsibilities: Oversee medical and health service activities and personnel Plan and coordinate health services Work collaboratively with physicians to...

  • Nursing Home Administrator

    4 weeks ago

    Georgetown, United States Alpha Rae Personnel, Inc. Full time

    Job DescriptionJob DescriptionWe are seeking a Nursing Home Administrator to become a part of our team! You will coordinate medical and health services in hospitals, clinics or similar organizations.Responsibilities:Oversee medical and health service activities and personnelPlan and coordinate health servicesWork collaboratively with physicians to implement...

  • Hospice RN Administrator

    2 weeks ago

    Georgetown, United States Gentiva Hospice Full time

    Our Company: Gentiva Hospice is a member of the Gentiva family an industry leader in hospice, palliative, home health, and personal home care. Our place is by the side of those who need us, offering physical, spiritual and emotional support to patients and their families so they may make the most of every moment. We believe that better care for caregivers...

  • Zoning Administrator

    1 week ago

    Georgetown, United States City of Georgetown Full time

    COMMUNITY PLANNER ESSENTIAL JOB FUNCTIONS AND EXPECTATIONS: Processes re-zoning and variance requests, writes text amendments, and ensures compliance with and manages updates of the comprehensive plan (5-year and 10-year rewrites). Performs data entry of permits and fees to include all permanent and temporary sign permits. Creates custom zoning maps and...