Office Assistant

3 weeks ago


Miami, United States Brodson Construction Company Full time
Job DescriptionJob Description

Job Description

Seeking an Office Assistant committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site IT support as needed.

Office Assistant Responsibilities:

  • Manage space reservations via hoteling software system for workspaces and conference rooms
  • Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies
  • Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down
  • Place catering orders, including set up for office meeting meals
  • Provide support for client deliverables as needed
  • Manage mail, Fed Ex, UPS and courier requests
  • Act as point of contact for facilities related requests. May utilize property management work order system
  • Provide reception coverage as required
  • Provide limited trouble shooting of office equipment and kitchen appliances
  • Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting
  • Assist in other projects and responsibilities as assigned

Office Assistant Qualifications:

  • High School Diploma/GED required
  • 1 year of related experience in an office support or related role preferred
  • Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm
  • Strong verbal and written communications skills
  • Proactively manage multiple tasks and prioritize workload to meet deadlines
  • Ability to interact and team with individuals at all levels
  • Proficient in Microsoft Office Suite and aptitude for learning internal programs and software
  • Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status
  • Strong attention to detail, commitment to producing accurate work


  • Miami, United States The Assistant Company Full time

    The Assistant Company has been retained by a high profile Executive to find a second Personal Assistant to work out of the home office of their Miami Estate and to travel with the Principal if needed. **Fully Covid vaccinated a must! Salary range is $100k - $115k with increases over time and full benefits.** - _**MUST LIVE WITHIN 30 - 40 MINUTES OF THE...


  • Miami, United States Medical Office Full time

    Job DescriptionJob DescriptionJob Title: Chief Financial OfficerJob Summary:This position is an integral part of the executive leadership team and is expected to participate in the financial and functional decision-making processes necessary for the successful attainment of the company’s operational and financial goals. The Chief Financial Officer has...


  • Miami, United States Medical Office Full time

    Job DescriptionJob DescriptionJob Title: Chief Financial OfficerJob Summary:This position is an integral part of the executive leadership team and is expected to participate in the financial and functional decision-making processes necessary for the successful attainment of the company’s operational and financial goals. The Chief Financial Officer has...


  • Miami, United States Medical Office Full time

    Job DescriptionJob DescriptionJob Title: Chief Financial OfficerJob Summary:This position is an integral part of the executive leadership team and is expected to participate in the financial and functional decision-making processes necessary for the successful attainment of the company’s operational and financial goals. The Chief Financial Officer has...


  • Miami, United States Office Depot Full time

    **Overview** The Retail Assistant Store Manager at Office Depot, Inc. plays a pivotal role in driving total sales and service growth within our stores. Additionally, your enthusiasm and expertise will help us create and nurture a vibrant sales culture, enhancing our store's visual and merchandising standards, freight, and logistics activities, and...

  • Office Assistant

    2 months ago


    Miami, United States Creattix Talk Full time

    **Job Title**: Office Assistant **Overview**: **Key Responsibilities**: **Office Maintenance**: Assist in maintaining a clean and organized office environment. Monitor and replenish office supplies, ensuring availability for staff members. Coordinate with vendors for office equipment maintenance and repairs. **Calendar Management**: Manage schedules and...

  • Office Assistant

    4 days ago


    Miami, United States MOR Financial Full time

    **MOR Financial** is a leading financial services company specializing in private real estate investment and financing solutions. With a commitment to excellence and innovation, we provide our clients with personalized financial strategies that empower them to achieve their real estate investment goals. Our comprehensive range of services includes private...

  • Office Assistant

    2 months ago


    Miami, United States Brodson Construction Company Full time

    Job DescriptionJob DescriptionJob DescriptionSeeking an Office Assistant committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties...

  • Office Assistant

    2 months ago


    Miami, United States PrideStaff Full time

    Receptionist & Office Assistant. Receptionist Job Purpose: Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting a Office Assistant, Assistant, Business Services, Staffing, Skills, Receptionist

  • Office Assistant

    3 weeks ago


    Miami, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Atrium Staffing is partnering with a financial services company on an Office...

  • Office Assistant

    5 days ago


    Miami, United States Atrium Staffing Full time

    About Atrium:What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.Client Overview:Atrium Staffing is partnering with a financial services company on an Office Assistant...

  • Office Assistant

    1 week ago


    Miami, United States Dittohire Full time

    We are seeking an organized, dependable, and proactive Office Assistant to support our busy office operations. If you have a knack for keeping things in order and enjoy making sure everything runs smoothly, we want you on our team. This is a fantastic opportunity to develop your administrative skills in a supportive and professional...

  • Office Assistant

    1 week ago


    Miami, Florida, United States Dittohire Full time

    We are seeking an organized, dependable, and proactive Office Assistant to support our busy office operations. If you have a knack for keeping things in order and enjoy making sure everything runs smoothly, we want you on our team. This is a fantastic opportunity to develop your administrative skills in a supportive and professional...

  • Office Assistant

    2 weeks ago


    Miami, United States My School Psychologist, Inc. Full time

    **Job Overview**: **Duties**: - Perform data entry tasks accurately and efficiently - Assist in event planning and coordination - Manage office tasks such as filing, copying, and organizing documents - Answer and direct phone calls using proper phone systems etiquette - Utilize Google Suite for various office functions - Proofread documents for errors and...

  • Dental Assistant

    3 weeks ago


    Miami, United States Sunset Smiles Dental Office Full time

    We are looking for a competent dental assistant who will make the dentist’s office more efficient and pleasant for patients. You’ll ensure excellent customer service and lift administrative and basic dental tasks off the dentist’s shoulders. Dental assistants should be well-organized with great attention to detail. You should be able to follow...


  • Miami Gardens, United States Medical Office Corporate Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrator - Medical Office to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Work Closely with Executive Handling and assisting in managing the offices Handle administrative needs of ExecutiveArrange conference calls and...


  • Miami Gardens, United States Medical Office Corporate Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrator - Medical Office to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Work Closely with Executive Handling and assisting in managing the offices Handle administrative needs of ExecutiveArrange conference calls and...


  • Miami Gardens, United States Medical Office Corporate Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Administrator - Medical Office to join our team! You will provide high-level administrative support for an Executive at our company.Responsibilities:Work Closely with Executive Handling and assisting in managing the offices Handle administrative needs of ExecutiveArrange conference calls and...

  • Office Assistant

    2 months ago


    Miami, United States Inclan Painting and Waterproofing, Corp. Full time

    Overview: **Responsibilities**: - Organize and maintain physical and digital files - Coordinate calendars, schedule appointments, and meetings - Assist in QuickBooks data entry and basic bookkeeping tasks - Provide general administrative support to staff as needed - Assist in project coordination and tracking **Requirements**: - Proven experience in an...

  • Office Assistant

    1 day ago


    Miami, United States Inclan Painting and Waterproofing, Corp. Full time

    Overview: **Responsibilities**: - Organize and maintain physical and digital files - Coordinate calendars, schedule appointments, and meetings - Assist in QuickBooks data entry and basic bookkeeping tasks - Provide general administrative support to staff as needed - Assist in project coordination and tracking **Requirements**: - Proven experience in an...