EA to VP

3 weeks ago

New York, United States Northbound Search Full time
Job DescriptionJob Description

Job Description:

Our client is one of the most respected names in Private Equity with over $150B AUM. This firm is seeking an Executive Assistant to support a VP and two Senior Associates. This firm provides an opportunity to work in a company with a "promote from within" mentality, and opportunity to work with a team-first group. The ideal individual must have at least 3 years of demonstrated history of supporting in an administrative function, have a "no task is too small" mentality, and be flexible to work outside of normal hours to accommodate a team with high travel volume.

Job Responsibilities:

  • Heavy management of calendar for VP and Associates
  • Coordinate dinner reservations, car services and clients meetings for all travel. Ability to coordinate complex multi-leg trips and be available to troubleshoot off hours
  • Manage phone lines of Associates and direct calls as needed
  • Coordinate all meetings, appointments, and conference calls
  • Help prepare and edit presentation materials
  • Manage conference rooms, including occasional breakdown and set up of rooms
  • Review and edit expense reports, work closely with other departments to ensure timely reimbursements
  • Occasionally provide research support
  • Assist with ad hoc projects as needed

Job Requirements:

  • Bachelor's Degree required
  • Minimum 3 years of administrative support
  • Well versed in Microsoft Office Suite
  • Experience in a corporate environment

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