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Executive Assistant

4 months ago

New York, United States Solomon Page Full time
Our client, a Prestigious Private Equity Firm in Midtown Manhattan, is seeking a new Full-Time/Permanent Executive Assistant to support 4 Executives, including the CFO, Head of Capital Markets, and 2 Vice Presidents. Candidates must have a minimum of 5+ years of applicable high-level executive administrative support experience and a Bachelor's degree is required. Ideal candidates should be flexible, positive, easy going, team-oriented, smart, versatile, able to multi-task well, "look around corners," accustomed to working in a fast-paced environment, and possess excellent interpersonal and communication skills (both verbal and written). This firm is amazing and looking for the best of the best. This position will be hybrid and based out of the New York office.
  • Salary depends on experience (125-150k base) plus discretionary bonus eligibility (all in 150-175k). AMAZING benefits, including 100% company paid medical, 100% 401k match, free breakfast and lunch, gym on premises, carry allocations, etc.
Responsibilities:
  • Provide high-level executive administrative support to 4 Executives, including the CFO, Head of Capital Markets, and 2 VPs.
  • Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; create agendas and prepare and distribute meeting materials; manage and maintain busy and ever-changing calendars for Executives.
  • Manage, facilitate, and coordinate internal and external executive communications, including taking calls, responding to emails, distributing information, and interfacing with clients.
  • Prepare internal and external corporate documents for team members and industry partners.
  • Develop and sustain a level of professionalism among staff and clientele.
  • Plan monthly board meetings.
  • Act as the point of contact between executives, employees, and portfolio companies.
  • Coordinate complex domestic and international travel arrangements and detailed itineraries.
  • Prepare, process, and submit expenses/reimbursements.
  • Provide technical and facility management support; act as the point person for vendors.
  • Collaborate and coordinate with fellow EAs
  • ??Assist with HR related duties, including on/off-boarding new employees, scheduling interviews, etc.
  • Assist with ad hoc/special projects as needed.
Required Qualifications:
  • Minimum 5+ years of high-level executive administrative support experience.
  • A Bachelor's degree is required.
  • Extremely detail-oriented and organized.
  • Impeccable interpersonal and communication skills (both verbal and written).
  • Ability to uphold a strict level of confidentiality.
  • Flexible, positive, easy going, team-oriented.
  • Smart, versatile, able to multi-task well, "look around corners."
  • Accustomed to working in a fast-paced environment.
  • Ability to think proactively and prioritize work.
  • Tech savvy; strong proficiency in Microsoft Office Suite. Familiarity with cloud systems and communications.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

Opportunity Awaits.