Manager, Meetings and Events

1 week ago

Conshohocken, United States US HealthConnect Full time
Job DescriptionJob Description

Looking for a forward-thinking, fun work environment where you can grow your career? Then look no further than Bryn Mawr Communications Bryn Mawr Communications, a subsidiary of US HealthConnect, has been committed to providing the most up-to-date information to the medical community through publications, educational websites, e-mail-based newsletters, and symposia.

We are currently seeking qualified candidates for the position of Manager, Meetings & Events to be primarily responsible for coordinating and executing all aspects of high-level meetings produced by the Company. The person in this position will oversee program development, venue selection, budget management, meeting registration process, sponsor management, and onsite logistics.

What a day in the life of a Manager, Meetings & Events looks like:

Specific responsibilities include (but are not limited to):

  • Interact with appropriate organization committee chairs and clients on conference logistics throughout the planning process
  • Develop planning timelines and provide information to appropriate committee and staff members; adheres to deadlines
  • Organize and lead conference calls with Program Committee; develop & send call agendas and recap notes
  • Manage sponsors and exhibitors to ensure deliverables are met
  • Manage all meeting planning functions to include space assignments, meeting specification development, on-site registration and food and beverage coordination
  • Work with internal graphics and development team to create registration website and mobile app as well as program images to be used in all promotional email campaigns
  • Coordinate meeting logistics with hotel convention services personnel and other service providers
  • Monitor attrition dates, cancellation policies and ensure contracted services are executed
  • Liaison with hotel personnel and other service providers during on-site execution
  • Provide management oversight and direction for all vendors who provide support for events
  • Maintain all meeting tracking history to include housing and registration reporting
  • Work within the budget, manage expenses, and complete final meeting reconciliation
  • Ability to travel to meetings (some weekends and holidays)
  • Support all aspects of meeting as required
  • Provide support to other planning team managers as necessary
  • Other duties as assigned by the Vice President to support department and organization goals


What we expect from qualified candidates:

  • Bachelors Degree in Hospitality Management or related field with CMP certification a plus
  • One to three year’s experience in the hospitality/meeting planning industry
  • Knowledge of registration system preferred (Cvent, RegFox, Jotform or similar) and the ability to learn new software applications
  • Proven experience with project management of high-level meetings, detail-oriented, technical proficiency, ability to work independently, be flexible and handle change well
  • Strong written and verbal communication skills
  • Multi-tasker
  • Experience with Microsoft Suite (Word, PowerPoint, Excel)


Required Competencies:

  • Results Orientation
  • Relationship Building
  • Collaboration
  • Initiative
  • Innovative Thinking
  • Maximizing Quality
  • Organizing and Planning
  • Problem Solving/Decision Making
  • Oral/Written Communications

What qualified candidates can expect from us:

Along with a competitive salary and benefits package, we offer a fun, positive, team-oriented culture that values our team members and recognizes their hard work

So, who are we? Bryn Mawr Communications has a deep understanding of the markets we serve, innovative products and content channels, and the network of influencers to bring big ideas to life. Our keen sense of the industry has precipitated insightful editorial content since 2001, and we continue to evolve with media trends to offer unrivaled vehicles for brand awareness, content marketing, and genuine audience connections. Because our brands educate physicians who care for a global population, we hold ourselves to the highest standards.

We pride ourselves on developing market-leading print and web-based publications staffed by self-motivated professionals who enjoy becoming fully immersed in their fields and interacting with authors and readers to produce timely content. Our production environment encourages staff at all levels of tenure and experience to share ideas and empowers them to implement new strategies to address everyday challenges. Critical thinkers flourish with our fast-paced and perpetually busy schedule. We nurture a tightly knit, team-driven atmosphere by working closely with our art, digital, and client-relations colleagues, with collaboration at the core of what we do.

Bryn Mawr Communications is located in Conshohocken, PA.

Interested candidates, please submit your résumé with salary requirements. Applicants without listed salary requirements will not be considered.


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