Project Coordinator

3 weeks ago

Conshohocken, United States Fort Point, LLC Full time

PROJECT COORDINATOR


Seeking a Project Coordinator to work in the Columbia, MD area. This is a hybrid schedule with 4 days in office and Friday is remote. We are seeking a Coordinator with strong organizational and computer skills.


Essential Job Functions

  • Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy, including third party management systems.
  • Creates and distributes correspondence relevant to the team, project or program (internal and external).
  • Assists with administrative preparation for various meetings.
  • Communicates all issues to management prior to reaching critical status.
  • Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
  • Provides ad hoc reports as requested.
  • Provides additional administrative support as required
  • Issue vendor POs, as needed
  • Various Office management functions such as supply ordering, package shipment, event coordination, office vendor coordination and payment (garbage, utilities, coffee, etc.)

    Education/Certifications
  • High school diploma or equivalent
  • Associate’s degree or equivalent work experience preferred

Other Skills/Abilities

  • Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software

List of job requirements.

  • Create the project in the project management system
  • Work with project managers to ensure projects
  • Maintain the project database, project pipeline and project archive
  • Maintain project collaboration project sites and documentation
  • Update project plans and other project deliverables
  • Communicate relevant project information to the client and project team
  • Set up of new projects, project tracking
  • Define project scope and project success criteria
  • Submit project status reports to management
  • Creating and managing project documentation
  • Maintaining document control and tracking project activities within project timelines
  • Reporting support to the project team
  • Provide overall support in project delivery on all department projects
  • Define project parameters and develop detailed project documentation to include business requirements, project plans, project schedules, workflow solutions and project status reports/communications
  • Maintain and organize project documentation and content on project management website
  • Create or maintain reports that provide information to managers and project managers
  • Prepare standard project status reports for project delivery team or work group, client and management
  • Process documentation for project commitments
  • Ensure project management processes and tools
  • Maintaining project metrics for SLA & KPI

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