Law Firm Administrator

4 weeks ago

San Francisco, United States Rincon Search Full time
Job DescriptionJob DescriptionBoutique San Francisco law firm is seeking an experienced Firm Administrator to join their team.

The Firm Administrator is responsible for providing a wide range of office management and support to the firm. The essential functions include, but are not limited to the following:
  • Manage overall administrative activities for the firm
  • Responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment such as the layout, arrangement, and housekeeping of office facilities; purchasing office supplies, furniture, office equipment, etc. for the entire staff
  • Recruit, interview, and select employees
  • Assist attorneys and paralegals with related activities in an accurate and timely manner
  • Supervise the work of administrative and paralegal employees to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems
  • Provide employees with guidance in handling difficult or complex problems or in resolving escalated complaints or disputes
  • Implement firm policies, procedures, and service standards.
  • Discuss job performance problems with employees to identify causes and issues and to work on resolving problems
  • Train or instruct employees in job duties and firm policies, and arrange for training to be provided
  • Evaluate employees' job performance and conformance to regulations and recommend appropriate personnel action
  • Review records or reports pertaining to activities such as production, payroll, or shipping to verify details, monitor work activities, or evaluate performance
  • Interpret and communicate work procedures and firm policies to staff
  • Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance
  • Research, compile, and prepare reports, manuals, correspondence, or other information required by management or governmental agencies
  • Develop or update procedures, policies, or standards
  • Make recommendations to management concerning such issues as staffing decisions or procedural changes
  • Participate and supervise in a wide range of firm projects and events
  • Perform administrative work such as typing, filing, sorting, and distributing mail; assist with the preparation of correspondence to clients
  • Perform other duties as required
Minimum Qualifications (Knowledge, Skills, and Abilities)
  • Bachelor’s degree preferred
  • Previous experience as an office manager; supervisory experience is a plus
  • Strong computer and internet skills including all MS Office Suite (Word, Excel, Outlook, PowerPoint) required
  • Experience with payroll software a plus; familiarity with administration of 401k plans, medical/dental insurance, COBRA, ERISA, FMLA, and related state and federal regulations a plus
  • Experience with Quickbooks and ability to manage basic accounting
  • Must be a self-starter with excellent interpersonal and communication skills with a talent for customer service
  • Must be efficient with strong attention to detail
  • Must have strong customer support orientation (internal and external), demonstrated professional demeanor, and the ability to maintain confidential information
  • Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem solving
  • Must have proven ability to manage projects and prioritize tasks
  • Must have excellent presentation skills


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