Administrative Assistant

2 months ago

Manchester, United States Cafe Services Inc Full time
Job DescriptionJob Description

Café Services, a leading food service management provider, is seeking a versatile administrative professional who enjoys performing a variety of different administrative and support functions. The right person will enjoy working with and learning about technology, enjoy talking with and supporting others and have strong attention to detail.


Part Time - Flexible Hours

20-30 hours per week - Work with us to build your schedule


Day to day responsibilities will include:

  • Provide general receptionist duties, answer phones, direct calls, answer general questions when able, greet visitors and direct them as appropriate.
  • Act as an Office 365 administrator, creating email addresses, groups, designating rights and terminating access when appropriate.
  • Assist with the distribution, maintenance and troubleshooting of iPads, which served as our time and attendance kiosks.
  • Maintain accurate and up-to-date employee files, records and documentation. Draft and distribute correspondence related to HR matters.
  • Performing periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Assist with recruitment and onboarding function, this could include posting opportunities, creating recruitment flyers, leveraging social media to gain attention, scheduling interviews, making offers, tracking post-offer needs to ensure completion, helping candidates complete onboarding, communicating with hiring managers and ensuring compliance with I9/E-Verify process.
  • Assist with employee data management in ADP Workforce Now. This will include administering changes, auditing data, running, sharing and analyzing reports.
  • Create, distribute and track safety training.
  • Support employee benefit administration by communicating options and eligibility, answering routine questions and assisting in the open enrollment process.
  • Support projects and initiatives to enhance employee engagement and company culture.

Summary of Desired Qualifications:

  • A positive disposition and desire to support others
  • Strong technical, organizational and communication skills
  • Minimum of 2 years relevant work experience
  • ADP Workforce Now platform experience a plus

Knowledge, Skills and Abilities Required:

  • Excellent interpersonal skills and the ability to work well with others
  • Advanced Microsoft Suite experience (Excel, Word, PowerPoint)
  • Excellent verbal and written communication skills
  • Strong organizational and time-management skills
  • Analytical problem-solving capabilities

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