Office Manager/Bookkeeper
1 week ago
Pay Scale
$28-35hr depending on experience
Benefits
- Paid vacation, sick leave, and company holidays
- Eligibility in company semi-annual bonus program
- Ability to participate in Company retirement plan
- Office location with view of the Pacific Ocean
What You Will Do
Accounting Tasks
- Manage and maintain the companys general ledger, including recording transactions, reconciling accounts, and ensuring completeness and accuracy of the financial data
- Processing accounts payable and accounts receivable, including generating invoices, tracking payments, processing payments and deposits, and managing vendor relationships
- Process payroll
- Perform bank and credit card reconciliations
- Prepare financial statements as needed
- Process quarterly sales tax returns and estimated payments
- Work with external accounting firm on requirements for external tax preparation
- Contribute to process improvements and streamline operations
Office Manager Tasks
- Administration receiving phone calls, monitoring and replying to email, monitoring mail and deliveries, scheduling, document management, supply ordering, assist with new client intake, track and schedule vehicle maintenance
- Assist walk in customers
- Keep the office running smoothly and both employees and customers happy, including helping with employee appreciation events
- Assist in a variety of HR needs, including new hire on boarding and compliance
- Assist in inventory management, ordering, restocking, and fulfillment of customer orders
- Ad hoc tasks as needed
Job Requirements
- High school diploma or equivalent required, Bachelors degree preferred (especially business or accounting)
- 1-3 years of office management and/or basic bookkeeping experience
- Proficiency with Quickbooks
- Proficiency in Google Sheets, Docs, Calendar, Gmail
- Understanding of basic accounting principals
- Excellent listening, interpersonal, written and verbal communication skills
- Excellent organizational skills and attention to detail
- Ability to work independently and manage multiple tasks within deadlines
- Can do, team focused attitude
- Professional and positive attitude in dealing directly with customers
- High level of integrity and commitment to maintaining confidential information
- Passion for sports particularly tennis and/or pickleball
- Ability to be in the office
- Have a valid CA drivers license
- Ability to lift approx. 30 lbs
We know that you might not check every box above, but we encourage you to still apply if you possess many of the requirements above and have the desire to learn new skills.
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