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Office Assistant

2 months ago

Decatur, United States KLS Workforce Solutions Full time
Job DescriptionJob Description

Summary:

The Office Assistant provides crucial administrative and organizational support to ensure smooth daily operations within our office environment. This role involves a range of tasks, from handling communication and paperwork to assisting with various office functions.

Responsibilities:

  • Administrative Support:
  • Answer and direct incoming phone calls, emails, and other inquiries.
  • Greet and assist visitors and clients.
  • Manage and maintain office calendars and schedules.
  • Schedule and coordinate meetings and appointments.
  • Prepare meeting agendas and take minutes.
  • Maintain office supplies and equipment inventory, ordering as needed.
  • Document Management:
  • Create, edit, and format various documents, such as letters, memos, reports, and presentations.
  • File and organize documents, both electronically and in physical files.
  • Process incoming and outgoing mail and packages.
  • Data entry and maintenance of databases and spreadsheets.
  • Office Operations:
  • Assist with travel arrangements, including booking flights and accommodation.
  • Coordinate and facilitate office events and activities.
  • Liaise with vendors and service providers.
  • Assist with basic IT troubleshooting and support.
  • Perform other duties as assigned.

Requirements

Qualifications:

  • High school diploma or equivalent.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Detail-oriented and able to multitask in a fast-paced environment.
  • Professional and courteous demeanor.

Additional Information:

  • Experience: Previous experience in an office setting is preferred but not required.
  • Physical Requirements: May involve lifting and carrying light objects, sitting for extended periods, and using a computer and other office equipment.
  • Work Environment: Primarily an indoor office environment.