Bookkeeping Clerk

3 weeks ago

Albany, United States CAPITAL CFO+ LLC Full time
Job DescriptionJob DescriptionBenefits:
  • 401(k)
  • Flexible schedule
  • Paid time off

Join our team in a job that is making a difference for nonprofits across New York State The New York Council of Nonprofits, Inc. (NYCON) is seeking a Bookkeeping Clerk to facilitate the daily operations of our busy fiscal department, working with other staff to meet accounts payable and purchasing responsibilities.

Job Summary: Responsibilities include adherence to company accounting procedures that conform to Board approved policies and Generally Accepted Accounting Principles; establishment and implementation of internal controls for local and regional offices; account payable management, general ledger maintenance of the books and records of subsidiary accounts; upkeep of depreciation schedules, and the coordination of other office operations such as building maintenance and purchasing processes. The position assists with the preparation of NYCONs annual audit schedules and 1096/1099 annual tax forms. At all times, the highest standards of judgment, care, and confidentiality are maintained by NYCON accounting personnel.

Benefits:


  • 403(B) retirement plan
  • Health insurance
  • Dental insurance
  • Flexible spending account
  • Paid time off
  • Paid Family Leave
  • Vision insurance
  • Life insurance
  • Long-term disability insurance
Primary Duties/Responsibilities:
Accounts Payable Management
Ensure adherence to purchasing and cash disbursement policies and procedures.
Validate invoices received and identify program allocation in accordance with the organizations approved budget.
Extract monthly Sales Force data related to personnel reimbursable expenditures.
Account payable creation for approved invoices into the accounting software.
Generate Invoice Register for supervisor review with analysis of expense allocation.
Generate Vendor Aging Schedule for supervisor review of checks to be paid based on cash flow availability.
Check disbursement as directed.
Vendor database management.
Vendor statement reconciliation.
Communication with vendors on outstanding balances.
Assist Accounting Manager with intercompany transactions of subsidiaries/custodial accounts for billing purposes.
Yearend preparation of 1099/1096 tax forms to the IRS.
Maintenance of Fixed Asset Schedules and associated depreciation.


Purchasing
Adhere to NYCONs Board policies and procedures for purchasing on behalf of the organization including NYCONs MWBE policy.
Adhere to procurement standards as defined by OMB circulars when applicable.
Secure bids for purchases as required by contractual obligations or when no such contractual requirements apply, bids are sought when the process is efficient, timely, cost effective, and in the best interests of NYCON.
Develop vendor relations locally and regionally and from time-to-time review existing contracts for service and cost and make recommendations for changes that would benefit the organization.
Work with the IT Administrator for technology-related purchases.

Other Responsibilities
Full charge bookkeeping responsibilities for affiliate, Board Strong, Inc.
Bank reconciliations as assigned.
Preparation of monthly cash flow report.
Reconcile Prepaid Expenses monthly.

Record and reconcile monthly postage, fax, and copier use.
Monthly print reports of the general ledger system for record keeping purposes.
File maintenance.
Assistance with preparation of NYCONs annual audit.
Assistance with the development of annual budget.
Building maintenance coordination of services, following building code regulations.
Coordination of utility service and equipment repair as needed in consultation with the IT Administrator position.
Petty cash management/replenishment.
Assist with annual Camp Finance event.
Benefits
  • 401(k)
  • Flexible schedule
  • Paid time off (vacation, sick, holidays)
  • Health insurance
  • Teleworking option (up to 1 day per week, after initial training)

Qualifications: Accounting degree or 3-5 years experience in the field
Experience: Nonprofit organization experience desired; good working knowledge of Fund E-Z or other comparable nonprofit accounting software; proficiency in MS Word and Excel preferred; strong interpersonal written and oral communication, time management, high productivity, and organizational skills required.

  • Bookkeeping Clerk

    1 week ago

    Albany, United States CAPITAL CFO+ LLC Full time

    **Benefits**: - 401(k) - Flexible schedule - Paid time off Join our team in a job that is making a difference for nonprofits across New York State! The New York Council of Nonprofits, Inc. (NYCON) is seeking a Bookkeeping Clerk to facilitate the daily operations of our busy fiscal department, working with other staff to meet accounts payable and purchasing...

  • Accounting - Bookkeeping Clerk

    7 days ago

    Albany, United States Rose International Full time

    The Department is seeking resumes for an Accounting & Bookkeeping Clerk position in the Office of Financial Management. Skills Requirements: Highly organized and careful worker, highly self-motivated and capable of prioritizing and managing multiple tasks. Knowledge of Office of the State Comptroller policies and procedures. High level of...

  • Bookkeeping Clerk

    2 weeks ago

    Albany, United States CAPITAL CFO+ LLC Full time

    Job DescriptionJob DescriptionJoin our team in a job that is making a difference for nonprofits across New York State! The New York Council of Nonprofits, Inc. (NYCON) is seeking a Bookkeeping Clerk to facilitate the daily operations of our busy fiscal department, working with other staff to meet accounts payable and purchasing responsibilities. Job...

  • Bookkeeping Clerk

    1 month ago

    Albany, United States CAPITAL CFO+ LLC Full time

    Job DescriptionJob DescriptionBenefits:401(k)Flexible schedulePaid time off Join our team in a job that is making a difference for nonprofits across New York State! The New York Council of Nonprofits, Inc. (NYCON) is seeking a Bookkeeping Clerk to facilitate the daily operations of our busy fiscal department, working with other staff to meet accounts payable...

  • Bookkeeping, Accounting, and Auditing Clerks

    1 week ago

    Albany, United States Infojini Full time

    Job DescriptionJob DescriptionJob Title - Bookkeeping, Accounting, and Auditing ClerksLocation - Albany, New York 12257Duration - 24 + MonthsJob Description:-Hiring manager iis seeking resumes for a clerk position in the Office of Financial Management. The duties may include, but are not limited to, the following:• Process examiner billing invoices•...

  • Bookkeeping, Accounting, and Auditing Clerks

    2 weeks ago

    Albany, United States Innovee Consulting LLC Full time

    Job DescriptionJob DescriptionTitle-Bookkeeping, Accounting, and Auditing ClerksDuration-2 YearsLocation-Albany, NY 12257Duties- Process examiner billing invoices Assist with entering journal entries in the General Ledger system Assist with preparation of Retaliatory Tax worksheets Sort Revenue Unit Mail and enter filings and cash receipts in the system ...

  • Bookkeeping, Accounting, and Auditing Clerks

    4 days ago

    Albany, United States Cogent Infotech Corp Full time

    Position Title: Accounting/Bookkeeping Clerk Location: Albany NY Duration: 2 years Duties •Process examiner billing invoices •Assist with Motor Vehicle Law Enforcement Fee Audit •Assist with Tax Audit as needed •Assist with entering journal entries in the General Ledger system •Assist with preparation of Retaliatory Tax worksheets •Sort Revenue...

  • Bookkeeping, Accounting, and Auditing Clerks

    3 weeks ago

    Albany, United States Numa Management Associates LLC Full time

    Maintain log to show receipt of court orders and expense vouchers from the NY Liquidation Bureau. - Processes abstract cover sheets and maintain records in DFS tracking system. - Utilizes the Statewide Financial System (SFS) to process vouchers for DFS. - Performs reconciliation of procurement cards in the SFS. - Receive and sort vendor invoices and match...

  • Accounting/Bookkeeping Clerk

    1 week ago

    Albany, United States US Tech Solutions Full time

    The duties may include, but are not limited to, the following: Process examiner billing invoices Assist with Motor Vehicle Law Enforcement Fee Audit Assist with Tax Audit as needed Assist with entering journal entries in the General Ledger system Assist with preparation of Retaliatory Tax worksheets Sort Revenue Unit Mail and enter filings and cash receipts...

  • 92Y Unit Supply Specialist

    1 month ago

    Albany, United States Army National Guard Full time

    Job Description As a Unit Supply Specialist for the Army National Guard, you will ensure that your Unit and fellow Soldiers are well supplied and equipped for any mission. In this role, your keen eye and management ability will keep warehouse functions running smoothly. You will oversee the shipping, storage, and supply of Army National Guard equipment....

  • Legal Assistant 1

    1 month ago

    Albany, New York, United States New York State - New York Government Full time

    NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time,...