Accounts Payable Associate

2 months ago

Acton, United States THE PAPER STORE Full time
Job DescriptionJob Description

The Paper Store is committed to being the premiere destination for all of our customer’s gift-giving needs. Our mission is to share our passion for The Paper Store with each customer, during each visit, by going above and beyond their expectations for both selection and service.

The Accounts Payable Associate is responsible for processing and paying bills in an efficient & timely manner. Using various software tools this position verifies, reconciles, and pays all vendor invoices, employee expense reports, and corporate credit card bills.

The Accounts Payable Associate reports directly to the Accounts Payable Manager.

COMPETENCIES:

  • Accountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.
  • Communication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.
  • Creativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.
  • Professionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.
  • Personal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.

KEY RESPONSIBILITIES:

  • Be a TPS brand ambassador
  • Perform three-way match of purchase orders, invoices and receipts, as well as the processing of merchandise invoices for payment
  • Process non-inventory expenses. Review all invoices for appropriate documentation GL coding
  • Responsible for routing invoices to budget owners for approval using Vision 360 software
  • Review and audit expense reports in Certify prior to uploading them into the financial software, Microsoft Great Plains
  • Collaborate with other members of the accounting and finance teams as well as other departments as needed
  • Comfortable with utilizing multiple technology platforms to complete tasks
  • Must be proficient with Microsoft Excel, including the utilization of pivot tables and vlookup functions
  • Play a key role in extending exceptional service to our merchandise vendors
  • Reconcile vendor statements, including researching and correcting discrepancies
  • Verify both new and amended changes to vendor banking data as needed
  • Implement standardized processes while looking for areas that need improvement
  • Assist with accounts payable year end processes and various audits

JOB REQUIREMENTS:

  • Self-motivated and able to deliver on detailed tasks
  • Ability to work both independently and as part of a larger team
  • Strong communication skills amongst co-workers, vendors, and management
  • Attention to detail, deadline-oriented, and reliable
  • Ability to analyze information and manage vendor expectations
  • Comfortable in a technology-heavy environment using multiple software platforms
  • Knowledge of month-end close
  • Proficiency in Microsoft Word and Excel
  • 2+ years of accounts payable experience in a corporate environment in the retail industry is preferred
  • Experience with Microsoft Great Plains, Aptos and Vision360 a plus
  • Ability to work 3+ days/week at the Corporate Office in Acton, MA
  • Professional presentation in attire, demeanor, and appearance

The Paper Store is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.


we are looking to hire a full-time Accounts Payable Associate at the Corporate Office in Acton, MA

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