Executive Assistant

3 weeks ago

Milwaukee, United States ADVENT Full time
Job DescriptionJob DescriptionDescription:

Envision a place where you thrive. Envision an organization that believes in you as much as you believe in them. A place where your work has meaning. At ADVENT, you can have just that.


ADVENT embraces those who seek more and demand excellence from themselves and their employer. We invite you to be challenged, to challenge, and to embark on a journey where passion meets purpose. We’re not what you typically find in healthcare. We’re proud to be a team that does things differently, with a focus on finding solutions for our patients. We know we’re not for everyone and don’t claim to be perfect but our commitment to improvement is unwavering. We have the tenacity, creativity, and drive to find a better way – together - and always keep our patients at the forefront.


Are you ready to rediscover your professional purpose? Take the leap and join us on your journey towards success.


How you will make an impact as an Executive Assistant:

  • Represent ADVENT by providing high level support to the President of ADVENT
  • Prioritize tasks to ensure that action items, deadlines, and deliverables are completed in a timely manner through strategic and operational support
  • Manage inboxes, complex calendaring, and meeting schedules, balancing the needs of multiple stakeholders and different types of activities
  • Manage email and phone communications on behalf of the President and other Executives
  • Book business travel and process expenses
  • Provide expert-level support in the full Microsoft Suite, (specifically Outlook, Word, PowerPoint, and Excel) assisting with creating drafts and editing presentations, providing written documentation of information and organization of data
  • Coordinate events, meetings and gatherings, anticipating the needs to ensure meetings run smoothly and proactively capturing next steps and action items to ensure follow through
  • Handle highly sensitive and confidential information with professionalism and discretion
  • Identify, propose and implement continual improvements to drive process efficiency, scalability and innovation within the scope of your work that enhances our ability to achieve the ADVENT vision

What we're looking for in an Executive Assistant:

  • Minimum of 3 years working in an administrative or business position supporting a professional team
  • Demonstrated superior communication capabilities, with the ability to communicate at all levels of the organization
  • Strong professional presence and business acumen, excellent organizational and interpersonal communication skills, and organizational agility
  • Expert-level skills in typical office applications, such as Outlook, Word, PowerPoint and Excel, with a strong analytical background
  • Ability to work autonomously with minimal direction, anticipating needs and planning accordingly as well as taking initiative to organize and prioritize responsibilities and tasks to meet deadlines
  • Anticipate potential roadblocks and approach them with a problem-solving mindset
  • Skilled in exercising a high degree of initiative, judgment, discretion, and decision-making
  • Willingness to take on all duties in support of ADVENT's success; understands the importance of a "no job is too small" mentality and willingly takes on assignments and duties outside of the scope of the role
  • Flexible with changing priorities and ability to handle last minute needs with ease

Why you should choose ADVENT:

  • Culture that embraces being kind, is solutions minded, and encourages you to ask questions
  • 22 days of PTO (prorated your first year based on start date) & holiday pay
  • Medical, dental, and vision insurance with generous employer paid HRA account
  • 401k contribution

ADVENT Careers Website

Requirements:


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