Operations Coordinator/ Executive Assistant

2 months ago

New York, United States Playfly LLC Full time
Job DescriptionJob Description

OPERATIONS COORDINATOR/ EXECUTIVE ASSISTANT

New York, NY

On- Site

THE RUNDOWN

Playfly Sports is looking for a Operations Coordinator/ Executive Assistant to join our team in New York, NY.

The Operations Coordinator/ Executive Assistant will support the daily organization and operation of a designated Playfly Sports office. This role supports general reception duties by welcoming and directing visitors, maintaining building access for employees, organizing the use of company conference rooms, and supporting high-level on-site meetings. Other responsibilities include assisting with hotel booking and leadership travel, ordering and receiving supplies, mail sorting, coordinating vendors, deliver sports tickets, coding invoices for accounts payable, supporting requests for information, drafting communication, and ad hoc projects for Operations leadership.

WHAT YOU’LL ACCOMPLISH

  • Meet and greet visitors, provide directions, and answer any questions regarding office support
  • Handle day-to-day telephone/email office level communications
  • Coordinate and set up client/vendor meetings for Office, Operations, and IT management
  • Support COO, CLO, CFO, and President with administrative duties including cross-functional scheduling, travel booking and creating and tracking expense reports
  • Manage sports ticketed event allocation and tracking process. Delivering tickets to NYO sales team
  • Track usage and budget of office supplies and snacks, ensure all supplies are restocked and organized in the office, as needed
  • Manage all mailing and receipts of office packages and letters
  • Keep conference rooms and shared communal spaces presentable, manage office calendar and daily office communication
  • Onboard and maintain vendor relations and products
  • Process vendor invoices for approval
  • Coordinate with departments to plan and host internal and external office events as needed
  • Other job-related duties as assigned

WHAT YOU’LL BRING

  • High School Diploma required; Bachelor’s Degree preferred
  • At least 3-5 years of experience in an administrative assistant role
  • English required, secondary language(s) a plus
  • Ability to manage office projects (action log, timelines, and vendor contact)
  • Experience with process mapping a plus
  • Must have basic math and computer Skills: Microsoft Office (PowerPoint, Excel, Outlook, Word)
  • Good verbal and written communication skills are necessary
  • Exceptional organizational, analytical and problem-solving skills and superior attention to detail
  • The ability to multitask, works effectively under daily time constraints, and use discretion in managing sensitive communications and business relationships

TRAVEL, LIFTING, PHYSICAL REQUIREMENTS

  • Expectation to be in office 5 days a week
  • Ability to sit, stand, and walk up stairs
  • Ability to lift up to 50 lbs

COMPENSATION

The pay range for this role is $75,000 to $90,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.

WHAT WE DO

Playfly Sports is the full-service, leading sports marketing and media company that enables brands to engage with sports fans on a local, regional, and national level through scaled linear, digital, and experiential assets. Playfly Sports drives outcome-based solutions into 90-million households via more than 7,800 live U.S. broadcasts of MLB, NBA, and NHL games; and influences sports fans of all ages through the management of college and high school multimedia rights, uniform branding, and high-profile sports sponsorship platforms. The company introduces high school and college students to career development opportunities in esports through Playfly Esports, operators of North America’s largest college esports league. Playfly Sports has the unique ability to partner, innovate, and advance the aspirations of athletes, brands, academic institutions, and sports fans across the U.S. Playfly Sports is Powered by Partnership. Visit Playfly Sports online at playfly.com

WHAT WE STAND FOR

At Playfly, we know that a diverse, equitable, and inclusive company is a more innovative and successful one, but more importantly, we believe it’s just the right thing to do. Through conversations, company initiatives, community events and partnerships, policy changes, data analysis, workshops, and support groups, we are dedicated to creating a workplace where everyone can thrive. We are here for the long haul and to do the meaningful work that creates true institutional change within our workplace, with our partners, and in the communities we serve.

EEOC & DIVERSITY STATEMENT

Playfly Sports affirms that inequality is detrimental to our associates, our clients, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Playfly Sports is committed to equal employment opportunities regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age, marital status, or protected veteran status and will not discriminate against anyone on the basis of a disability. We support an inclusive workplace where associates excel based on personal merit, qualifications, experience, ability, and job performance.

ACCOMMODATIONS

Playfly Sports is committed to the full inclusion of all qualified individuals, and as part of this commitment, Playfly Sports will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact recruiting@playfly.com.

  • Executive Operations Coordinator

    2 weeks ago

    New York, New York, United States Startale Full time

    Job OverviewWe are looking for a highly efficient and detail-oriented Executive Operations Coordinator to deliver extensive administrative assistance to our leadership team. The successful candidate will excel in managing intricate schedules, organizing travel logistics, safeguarding confidential information, and facilitating effective communication with...

  • Operations Executive Assistant

    2 weeks ago

    New York, New York, United States The Ladders Full time

    Company OverviewAt The Ladders, we are transforming the landscape of professional networking and career advancement. Our mission is to empower individuals to achieve their career goals through innovative solutions and exceptional service.Position SummaryWe are in search of an Operations Executive Assistant to provide essential support to our leadership team...

  • Executive Operations Coordinator

    2 weeks ago

    New York, United States Great Performances Full time

    Job OverviewAbout Us:At Great Performances, we are dedicated to delivering exceptional culinary experiences and outstanding service. As a prominent woman-owned enterprise in New York City for over forty years, we have transformed from a staffing agency into a premier catering and events company. Our partnerships with renowned cultural institutions highlight...

  • Production Operations Coordinator

    2 weeks ago

    New York, New York, United States Executive Profiles, Inc. Full time

    Position: Production Operations CoordinatorLocation: HybridCompensation: $70,000 - $80,000Role Overview:The Production Operations Coordinator will be responsible for maintaining effective communication with international suppliers on a daily basis.This role involves organizing and managing all production purchase orders directed to overseas manufacturers,...

  • Operations Executive Assistant

    1 week ago

    New York, New York, United States Leverage Full time

    Job OverviewLeverage is at the forefront of transforming the global supply chain industry by addressing the critical question, "Where's my stuff?" Founded by experienced entrepreneurs and supported by leading investors, we are on a mission to innovate and are seeking talented individuals to join our journey.We are in search of an Operations Executive...

  • Executive Operations Coordinator

    2 weeks ago

    New York, New York, United States Synergy Interactive Full time

    We are seeking a dedicated Executive Support Consultant to become a vital part of our team at Synergy Interactive, a prominent player in the audio entertainment sector. The successful candidate will demonstrate the ability to work autonomously and adapt to changing priorities as required. Key Responsibilities:Oversee the scheduling and management of...

  • Executive Assistant and Project Coordinator

    2 days ago

    New York, New York, United States The Hospitality Department Full time

    About The Hospitality DepartmentWe are a multi-faceted Food & Beverage Company seeking an Executive Assistant / Project Coordinator to support our administrative side of food and beverage operations.Key ResponsibilitiesCommunication and SchedulingEnsure clear and seamless communication on an executive level with our management team and front-line team...

  • Executive Assistant

    1 month ago

    New York, United States Sheffield Haworth Full time

    IntroductionSheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.Our vision is to be the leading global consultancy in people and transformational change. We specialize in executive search and interim placements,...

  • Executive Assistant

    1 month ago

    New York, United States Sheffield Haworth Full time

    IntroductionSheffield Haworth is a global consultancy founded in 1993. We have a history of placing executives in high impact roles year after year, giving clients a competitive advantage in a fast-changing world.Our vision is to be the leading global consultancy in people and transformational change. We specialize in executive search and interim placements,...

  • Senior Executive Assistant and Office Coordinator

    2 weeks ago

    New York, New York, United States Glocap Full time

    Company: GlocapPosition: Senior Executive Assistant and Office CoordinatorLocation: New York, NY (in office 4x week)Hours: 8:30am – 5:30pm with some flexibilityCompensation: $100-120K DOE + Benefits + Bonus EligibleEducation: Bachelor's Degree RequiredGlocap is in search of a dedicated and detail-oriented Senior Executive Assistant and Office Coordinator...

  • Executive Assistant

    4 days ago

    New York, New York, United States LUXURGERY Full time

    Job DescriptionJob SummaryLUXURGERY is seeking a highly skilled and organized Executive Assistant to provide administrative support to our team. The ideal candidate will have excellent communication and organizational skills, with the ability to multitask and prioritize tasks effectively.Key ResponsibilitiesTravel and LogisticsOrganize and facilitate travel...

  • Personal Executive Assistant and Household Coordinator

    2 weeks ago

    New York, New York, United States Nanny Authority, Inc. Full time

    Position: Personal Executive Assistant and Household CoordinatorLocation: Remote with occasional on-site presenceA dynamic couple in need of a highly organized Personal Executive Assistant and Household Coordinator to facilitate both their professional and personal endeavors. This role is ideal for an experienced individual who excels in managing multiple...

  • Executive Assistant, Operations Associate

    1 month ago

    New York, United States Leverage Full time

    Leverage is transforming the largest industry on the planet by providing global supply chains with the critical answer to the question, "Where's my stuff?" Founded by serial entrepreneurs with a track record of success and backed by world-class investors, we are on a mission to revolutionize the industry and looking for others to join us.We are seeking an...

  • Housekeeping Coordinator

    4 weeks ago

    New York, United States Housekeeping Coordinator (Temporary) Full time

    BEGIN YOUR ROSEWOOD JOURNEYWe believe that life is made of many journeys: inspiration, wonderment, curiosity, or the simple joy of discovering something new every day.  If you share the same sentiment, then this opportunity is for you.The Carlyle, A Rosewood Hotel is currently recruiting a Housekeeping Coordinator (Temporary).  The Housekeeping Coordinator...

  • Assistant Account Executive

    4 days ago

    New York, New York, United States Saatchi & Saatchi Full time

    About the RoleWe are seeking a highly organized and detail-oriented Assistant Account Executive to join our team at Saatchi & Saatchi. As a key member of our account management team, you will be responsible for coordinating all day-to-day operations of our clients' advertising campaigns.Key ResponsibilitiesAccount ManagementWork closely with our account...

  • Executive Assistant

    2 months ago

    New York, United States Luxury Brand Full time

    Job DescriptionJob DescriptionWe are seeking a versatile and proactive individual to fulfill the role of Executive Assistant & Special Projects Coordinator. This unique position requires a dynamic professional with a strong background in executive support, project management, general operations, and a passion for fostering organizational growth and...

  • Executive Assistant, Operations Associate

    3 weeks ago

    New York, United States The Ladders Full time

    Leverage is modernizing a multi-trillion dollar industry by helping global supply chains answer the question "Where's my stuff?" Backed by world-class investors and founded by serial entrepreneurs with a track record of success. We're revolutionizing the industry through domain expertise and technology to deliver unprecedented visibility and looking for...

  • Senior Executive Coordinator

    2 weeks ago

    New York, New York, United States Blackbird Recruiting Full time

    Job Title: Executive AssistantCompany: Blackbird RecruitingOverview: Blackbird Recruiting is a prominent provider of integrated logistics solutions, focused on achieving excellence in supply chain management, transportation, and warehousing. We prioritize innovation, operational efficiency, and exceptional customer service.Position Summary: We are in search...

  • Executive Administrative Coordinator for C-Suite Operations

    1 week ago

    New York, New York, United States Melville Management Corp Full time

    Position OverviewMelville Management Corp is seeking a highly skilled Executive Administrative Coordinator with extensive experience in supporting C-Suite executives. The ideal candidate will possess a strong background in managing executive operations, philanthropic initiatives, and high-level administrative tasks.Key ResponsibilitiesProvide comprehensive...

  • Executive Assistant, Operations Associate

    1 month ago

    New York, United States Leverage Full time

    Leverage is transforming the largest industry on the planet by providing global supply chains with the critical answer to the question, "Where's my stuff?" Founded by serial entrepreneurs with a track record of success and backed by world-class investors, we are on a mission to revolutionize the industry and looking for others to join us. We are seeking an...