Human Resources Assistant

3 weeks ago

Tulsa, United States Paul Logistics, Inc. Full time
Job DescriptionJob DescriptionDescription:

Paul Transportation We're not just a typical transportation company; we're the architects of seamless journeys that drive global progress


As trailblazers in the transportation and supply chain sector, our goal is to set a new benchmark for excellence. With a passion for efficiency and a knack for problem-solving, we specialize in crafting customized logistics solutions that meet the unique needs of businesses across various industries. Join our team and dive into the dynamic world of transportation and supply chain management, where each day presents fresh challenges and endless opportunities to leave your mark


We are seeking a dynamic and motivated individual to join our team as a Human Resources Assistant. This position will provide crucial support with various administrative duties for our Human Resources department. The ideal candidate will possess strong organizational and detail-oriented skills, with the ability to prioritize tasks effectively. This role offers an excellent opportunity for someone eager to develop and grow within the field of HR.

Requirements:

Your Day-to-Day:

  • Oversee a variety of administrative processes associated with the employee lifecycle, including paperwork, data management, and coordinating administrative details, all while handling sensitive information with utmost professionalism and confidentiality.
  • Contribute to crafting employee incentives, rewards, and recognition programs aimed at boosting morale and nurturing a positive workplace culture.
  • Proactively engage in the new hire administration process by reaching out to new hires and preparing and dispatching onboarding documents for electronic signature.
  • Lead or assist in conducting new hire orientations to ensure a smooth onboarding experience.
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Address frequently asked questions regarding standard policies, benefits, and hiring procedures, referring complex inquiries to senior HR personnel as needed.
  • Assist in planning and executing special events such as benefits enrollment, organization-wide meetings, employee recognition ceremonies, holiday festivities, and retirement celebrations.
  • Aid in crafting engaging presentations for various HR initiatives.
  • Handle terminations and participate in offboarding procedures.
  • Stay abreast of the latest HR trends and best practices to ensure our practices remain current and effective.
  • Offer crucial support for certain administrative functions performed by other HR staff, providing backup as needed.
  • Fulfill any additional duties as assigned.

Required Skills/Abilities:

  • Proven strong interpersonal and customer service skills, as demonstrated by the ability to effectively interact with diverse individuals possessing different communication styles, while also exhibiting a high degree of professionalism and reliable follow-through on commitments
  • Excellent verbal and written communication skills with the ability to manage sensitive and confidential information with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail. Bonus points if you have a passion for keeping electronic files organized and current.
  • Tech-savvy with proficiency in Microsoft Office Suite or equivalent software.
  • Skilled in or adept at rapidly acquiring proficiency in payroll management, human resource information systems (HRIS), and comparable computer applications. Prior experience with Paylocity is highly desirable.
  • Previous experience in benefits, recruiting, and standard administrative processes.
  • Eagerness to identify and implement process enhancements.
  • Demonstrated ability to maintain a sense of urgency and adapt to shifting priorities and unforeseen circumstances.
  • Collaborative team player capable of handling and accomplishing multiple tasks with minimal oversight, yet comfortable seeking clarification when needed.

Who Will Excel in this Role:

  • Energetic and dedicated individuals who are eager to exceed expectations for their team and consistently demonstrate a willingness to go above and beyond.
  • Relationship Builders: Individuals with a natural talent for forging strong connections with stakeholders and colleagues, understanding the importance of fostering these bonds.
  • Those who are driven by the chance to play a part in a collective vision and effect meaningful change within a larger context.
  • Adventurous spirits who welcome challenges and are adept at making quick decisions thrive in an environment that champions innovation, flexibility, and resilience while prioritizing integrity and upholding ethical standards.


As a proficient Human Resources Assistant, the following qualities are crucial for success:

  • Adaptability: Ability to flexibly navigate various tasks and situations within the HR realm.
  • Clear Communication: Effective communication skills, both verbal and written, to convey information accurately and concisely.
  • Organizational Proficiency: Capability to manage multiple responsibilities and prioritize tasks efficiently.
  • Problem-Solving Skills: Aptitude for identifying issues and devising practical solutions to address them.
  • Attention to Detail: Precision in handling HR-related documentation and processes.
  • Collaborative Spirit: Willingness to work closely with team members and support them as needed.
  • Customer Service Orientation: Dedication to providing excellent service to employees and stakeholders.
  • Tech Savviness: Comfort with HR software and eagerness to learn and adapt to new technologies.
  • Confidentiality: Commitment to maintaining confidentiality and handling sensitive information with discretion.
  • Initiative: Proactive approach in taking on responsibilities and seeking opportunities for improvement within the HR domain.

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