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HR Assistant

4 months ago

Ocoee, United States Greater Vision Healthcare Services LLC Full time
Job DescriptionJob Description

Job Description: The Human Resources (HR) Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department which includes organizing and filing company documents, folders, and records. Their main duties include collecting documents, developing an effective document storage and filing system, and digitizing hard copies of documents as well as agency compliance.

Position: Full-Time Hourly $17.00 - 19.00

Schedule: Monday to Friday and weekends as needed

Location: Ocoee, FL 34761

Benefits:

  • Health, Dental, and Vision insurance
  • Supplemental Insurance
  • Paid Holidays
  • Paid time off
  • Company Perks

Essential Functions: The person in this position must be able to perform the following essential job functions with or without reasonable accommodations.

  • Provides clerical support to the HR department.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management.
  • Maintain an electronic filing system.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
  • Prepare weekly and monthly reports
  • Conduct written and oral presentations.
  • Perform data entry and scan documents.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc. Refer more complex questions to appropriate senior-level HR staff or management.
  • Assist with weekly and monthly meets
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Conducts with new hire orientation.
  • Assists with planning and execution of meetings, and special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Answer phone calls from customers and employees.
  • Other projects/duties as assigned for the overall benefit of the organization.

Competencies

  • Extremely detail-oriented, organized, professional, and reliable.
  • Proactive and forward-thinking.
  • Maintain a positive attitude and willingness to assist all team members.

Supervisory Responsibility:

This position does not have any supervisory responsibilities.

Qualifications/Educational Requirements:

  • High School Diploma or GED equivalent.
  • Strong computer skills: Excel, Word, PowerPoint, Outlook.
  • Computer skills on ATS tracking systems
  • Excellent verbal and written communication skills.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
  • Excellent organizational skills and attention to detail.
  • Proficient with or the ability to quickly learn payroll management, human resource information systems (HRIS), and similar computer applications.
  • Ability to work independently and multi-task within a fast-paced team environment, emphasizing accuracy and timeliness.

Work Environment
This job operates in a professional environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands
The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office, handle various types of media and equipment, and visually or otherwise identify, observe, and assess. The employee is occasionally required to lift up to 20 pounds unless otherwise specified in the job description.