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Administrative Associate II

3 months ago

Durham, United States Life Science Logistics LLC Full time
Job DescriptionJob Description

RESPONSIBILITIES:

  • Create a positive and professional environment for all external and internal personnel.
  • File, scan, and update all paperwork to clients within the required time.
  • Maintain, audit, and organize records, documents, and files. All paperwork must be GDP and cGMP compliant.
  • Maintain accurate records of all inbound or outbound shipments.
  • Coordinate with LSL or client’s carriers on inbound arrivals as a substitute for Operations Coordinator as needed.
  • Audit and verify inbound paperwork in accordance with the required documentation, GDP, and cGMP compliant.
  • Maintain and update database related to inbound and outbound shipments.
  • Review client product requests and any add-on orders during the day as a substitute for the Operations Coordinator as needed.
  • Coordinate with LSL or client carriers to establish pickup times as a substitute for the Operations Coordinator as needed.
  • Research, price, purchase, and monitor inventory of office equipment and supplies.
  • Perform shipping deviations as needed.
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing.
  • Ability to work with minimal supervision.
  • Other duties as assigned.

QUALIFICATIONS AND JOB SPECIFICATIONS:

  • High school diploma minimum; some college coursework or a relevant degree is a plus.
  • College degree preferred, but not required.
  • Advance skills in Excel and office software.
  • Strong organizational skills.
  • Attention to detail and accuracy in data management.
  • Must possess excellent verbal and written communication skills.
  • Ability to adapt to fast-paced and dynamic work environment.
  • Ability to remain at assigned workstation for extended periods of time.
  • Candidate must have strong emphases on organization and communication.
  • Ability to multitask daily.
  • Must be able to work flexible hours and overtime without notice.

TECHNICAL EXPERTISE:

  • Navigate through Quality Management System –CQ
  • Intermediate Microsoft Office skills: Outlook, Excel, PowerPoint
  • Ability to maintain data basis
  • Experience with warehouse or supply chain environments
  • Excellent verbal and written communication skills
  • Clear and Professional diction in English

ADDITIONAL EMPLOYMENT REQUIREMENTS

  • Must be able to successfully pass all preliminary employment requirements (i.e., background check and drug screen).
  • Must have a valid driver’s license.

PHYSICAL/MENTAL/VISUAL DEMANDS

  • Work is light to medium in nature with frequent walking to perform assigned tasks.
  • Occasional lifting of 25 lbs. is required.

WORKING CONDITIONS

  • Follow all safety guidelines and protocols.
  • Adhere to company policies and procedures policies, quality, and guidelines.

EQUIPMENT OPERATED

  • Equipment: Desktop computer, fax machine, copier, desk phone, and cell phone
  • Systems: CQ, MS Outlook, MS Excel, MS PowerPoint and MS Word

LifeScience Logistics is an equal opportunity employer that takes affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, sexual orientation or gender identity.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.