Executive Assistant

4 weeks ago

Ardmore, United States The Good Shepherd Community Clinic, Inc. Full time
Job DescriptionJob DescriptionJOB SUMMARY:

As an Executive Assistant, you will provide high-level administrative support to the CEO, CFO, COO, and CCO. This role requires exceptional organizational skills, the ability to handle confidential information with discretion, and a professional demeanor. The ideal candidate will be adept at managing multiple priorities, have excellent written and verbal communication skills, and be able to work independently with minimal supervision.

KEY RESPONSIBILITIES


  • Calendar Management: Organize and coordinate executive schedules, including scheduling meetings, appointments, and travel arrangements.
  • Communication: Serve as a liaison between the executives and internal/external stakeholders. Handle correspondence and prioritize and manage emails and phone calls.
  • Meeting Management: Prepare and distribute meeting agendas, take and distribute minutes, and record and monitor follow-up on any action items.
  • Document Preparation and Management: Prepare, edit, and proofread business documents and presentations. Maintain a filing system for sensitive and confidential information.
  • Project Management: Coordinate various projects, ensuring deadlines are met and stakeholders are kept informed.
  • Event/Meeting Planning: Organize and manage internal and external meetings/events, including logistics, invitations, and vendor relationships.
  • Performance Report Management: Manage and prepare operational performance reports and assist with dashboard/score card management.
  • Supply and Mail Management: Oversee the management of office supplies, including ordering and inventory control. Handle incoming and outgoing mail, including sorting, and distribution.
KNOWLEDGE and EXPERIENCE
  • Bachelors degree in Business Administration or related field or equivalent of education and experience.
  • Minimum of 3-5 years of experience as an Executive Assistant, preferably in a similar role.
  • Proficiency in Microsoft Office Suite, project management tools and experience with virtual meeting platforms.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to prioritize and manage multiple competing priorities.
  • Ability to handle confidential information with discretion.
  • High level of professionalism and strong interpersonal skills.
BENEFITS
  • Competitive salary and benefits package.
  • Opportunities for professional development and career growth.
  • Dynamic and supportive work environment.

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