Executive Assistant/personal Assistant

3 weeks ago

Ardmore, United States Rogers Counsel Full time

_**Title**:_Executive Assistant / Personal Assistant
- **Reports to**_**: Founder & Co-Founder
- **Location**_: _Ardmore, PA
- **About Rogers Counsel & Legalty**_**:
Rogers Counsel is a different kind of law firm. Our knowledgeable and experienced attorneys advocate tirelessly for our clients, and we are committed to delivering the highest levels of service, including timely and clear communication.

Legalty is an affiliated company, and more than just a title company. It's a team of experienced professionals who want to ensure dreams of home ownership and real estate investments are secure by providing comprehensive title insurance and legal services. We're real estate law gurus, solution-oriented, and guide our clients to protect their best interests. We recognize the transaction is so much bigger than the paperwork involved, so we work hard in order to celebrate the wins with our customers and our team.

Our work benefits local communities. We support various non-profits that dedicate their mission to providing homes and shelter to others because every person deserves a healthy, safe, and affordable place to call home.
- **Position Summary**:_

The Executive Assistant provides high level administrative support to the Founder and Co-Founder in a fast-paced and changing environment. The Executive Assistant's role is highly dynamic and often requires adaptability, strong organizational skills, excellent communication, and a keen attention to detail. This professional plays a crucial part in enabling the Founders to focus on strategic leadership and decision-making while efficiently managing day-to-day operations.

This role combines direct support for members of the leadership team and also requires ad-hoc support to a number of wide-ranging company projects and initiatives. Applicants must have a strong work ethic, excellent communication skills and enjoy working within an entrepreneurial environment. Additionally, will have the ability to exercise good judgment in a diversity of situations and the ability to maintain a realistic balance among multiple priorities. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
- **Essential Duties**:_
- _Administrative_ - Completes a broad variety of administrative tasks that facilitate the Founder’s ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; composing and preparing correspondence; maintaining contact lists; making travel arrangements.
- _Scheduling & Calendar Management_ -Responsible for calendar management, including scheduling and arranging meetings/conferences, travel, and lodging. Anticipates Founder’s needs in advance of meetings. Works closely with the Founder to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- _Meeting Preparation_ - Preparing and organizing materials for meetings, including agendas, presentations, and relevant documents. The executive assistant may also attend meetings, take notes, and ensure follow-up actions are tracked. Coordinates the CEO’s outreach activities; follows up on contacts made by the CEO to cultivate ongoing relationships.
- _Document Management _- organizing important documents, reports, and files. This includes maintaining a well-organized filing system, both physical and digital.
- _Point of Contact_ - Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Founder, including those of a highly confidential or critical nature; prioritizes and determines appropriate course of action, referral, or response, exercising judgement to reflect Founder’s style and organization policy.
- _Gatekeeping_ - Managing and screening incoming calls, visitors, and requests for the Founder’s time. Providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the team. Act as the point of contact among CEO and partners, employees, and other external stakeholders.
- _Manage_ - Information flow in a timely and accurate manner as well as sensitive matters with a high level of confidentiality and discretion.
- _Project Management_ - Other projects/duties as assigned for the overall benefit of the organization.
- _Troubleshooting_ - Prioritizes inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Investigates and reconciles issues.
- _Task Delegation_ - Assisting the CEO in delegating tasks to other team members and tracking the progress of those tasks to ensure they are completed.
- Project Support - Assisting with special projects and initiatives, which may involve research, data analysis, and coordination among various team members.
- _Event Coor

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