Administrative Assistant IV

2 weeks ago


Phoenix, United States Biogensys Full time
Job DescriptionJob Description

We are hiring an Administrative Assistant IV for one of our clients in Phoenix, AZ.

Job Description:

  • Reviews and approves disbursement forms, recommends changes to agency/work unit administrative policies, procedures and methods, uses existing spreadsheets and databases to interpret and organize resource information, provides customized reports to analysts or others in the unit.
  • Approves and authorizes accounts through corporate system, monitors external accounts and resolves discrepancies, reviews and reconciles status reports.

Skills required:

  • Supervises staff performing clerical accounting duties, resolves problems by performing qualitative review of individual cases, enters data into corporate accounting systems and reconciles a wide variety of accounts receivable/payable, performs petty cash custodial duties, audits clerical accounting procedures in other agencies.
  • Researches and recommends equipment/vendors and prices, determines substitutes for supplies and low value equipment, verifies the accuracy of and updates the department equipment and/or fixed asset inventory.
  • Authorizes requests for goods and services in corporate system, monitors contract compliance, may act as procurement card manager

Skills preferred:

  • Basic skills in the use of Microsoft Word.
  • Payable processing).
  • Ability to process and integrate complex data.
  • Ability to perform routine PRISM functions (e.g., process PARS, requisitions).
  • Ability to maintain confidentiality and be sensitive to political issues.
  • Experience in providing administrative support in the assigned functional area(s).
  • Ability to establish and maintain effective working relationships with both external and internal contacts.
  • Ability to perform data entry into CASPS and/or FAMIS in at least 3 functions (e.g., create shells, accounts
  • Basic Math Skills.
  • Basic skills in the use of applicable Microsoft Office Suite software.
  • Ability to write simple documents.
  • Payment Processing
  • Processing invoices that come into our department through the County's accounting system

Experience required:

  • 1 Year Admin Experience.

Education Required:

  • High School Diploma or higher

Work hours:

  • 8:00 AM-5:00 PM Monday through Friday (with a one-hour lunch)
  • However, you may be required to work additional hours if there is an incident that impacts the County.

Additional information:

  • This position is fully onsite (No Remote/Teleworking allowed due to the constraints of our facility),
  • There are stairs that are required to get into our building

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.



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