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Procurement Officer

2 months ago

Rio Hondo, United States NINOS INC Full time $19 - $20
Job DescriptionJob Description

MINIMUM QUALIFICATIONS:

  1. Must be at least 18 years of age.
  2. Must have no criminal record or criminal charges pending.
  3. Must have a valid driver's license and reliable transportation with liability insurance.
  4. Must be able to speak, read, and write English.
  5. Must have or be willing to obtain First Aide/CPR certification.
  6. Must have a clear TB and physical examination before the first day of employment.
  7. Must have a high school diploma or GED.
  8. Must have three years' experience in procurement procedures.
  9. Must be skilled in data entry.
  10. Must have computer skills - Microsoft Windows environment and Office suite.

PREFERRED QUALIFICATIONS:

  1. Have a bachelor's degree in business administration or related field.
  2. Be Bilingual - able or willing to learn to speak, read, and write English and Spanish
  3. Be a resident of Cameron or Willacy County
  4. Be a person sensitive to the needs of the poor and disadvantaged.

GENERAL RESPONSIBILITIES:

  1. Oversee the purchasing of goods and services for the agency.
  2. Secures bids for supplies, equipment, and/or services for the agency.
  3. Ensure the purchases are cost-effective and of quality.
  4. Ensure the activity of purchasing follows the agency's policies and governmental regulations.
  5. Communicate with suppliers to maintain business relationships.
  6. Negotiate contracts with vendors.
  7. Keeps an updated record of vendors and/or contractors contacted.
  8. Produce contracts for services.
  9. Review the Company's procurement strategies to identify areas for improvement.
  10. Research and select vendors in given circumstances, evaluate vendors' performance and utilize different vendor sources to fill out supplies and/or equipment orders.
  11. Review requisitions and enter the MICROIX Program for the agency.
  12. Review purchase orders and vouchers for accuracy and conformance with established policies and procedures.
  13. Receives all shipments.
  14. Verifies packing slip against supplies and/or equipment received for accuracy and condition of the items received.
  15. Contact the vendor and/or carrier to report any discrepancies and return shipments.
  16. Maintains a listing of all equipment/Supplies (500 & over and another list over $100 but, under $500) per center.
  17. Inventory along with the Asset Inventory Officer every year.
  18. Tag all equipment with a property ID tag and enter the Asset Tiger Database.
  19. Maintains a listing on the movement of supplies and/or equipment.
  20. Produces the yearly RFP packets and analyzes the bids with a committee for presentation.
  21. Utilizes the Sage Fixed Assets Module to input equipment, and leasehold improvements of $5,000 or more.
  22. Utilizes the Sage Fixed Assets Module to depreciate fixed assets.
  23. Provides Director of Finance with Fixed Assets Schedule.
  24. Provide spending trends /cost analyses.
  25. Utilizes the Ticket System to complete requests from agency staff.
  26. Follow and adhere to the Accounting Manual Policies and Procedures.
  27. Follows and adheres to the Asset Inventory Policy and Procedures.
  28. Maintains a scanned file on equipment warranties and keeps warranties updated.
  29. Supports the efforts of Head Start families in the enhancement of their children's healthy well-being and academic success.
  30. Performs any other duties assigned by the supervisor relative to program operations.
  31. Works on weekends, holidays, and/or evenings on special assigned projects and/or tasks on request of the Executive Director.


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