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Administrative Assistant

4 months ago

Maywood, United States Avacend Full time
Job DescriptionJob Description

Pay rate: $ 25/hr on W2

Location: Ridgefield Park, NJ (Onsite)

Education Requirement:

  • College and up
  • Years of experience 2 years +

Summary:

  • The team is currently looking for a bright, dedicated, energetic and friendly Administrative Assistant to support the team and Executives of one of the most prestigious global companies.
  • Familiarity with Korean customs and practices.
  • Bilingual Korean/English required

Role and Responsibilities:

Top 3 Skill Sets Responsibility, Humility, and Positive

Job Description:

  • Will be responsible for general administrative duties and assist EA team leader.
  • Provide full suite of administrative support for key leadership, and office operations, including, but not limited to Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
  • Provide administrative support to a Care Team to ensure timely coordination of day-to-day activities.
  • Travel arrangements (domestic and international) and process invoices and travel expense
  • Coordinating arranging meeting rooms/Webex meetings, sending out meeting notices, confirming attendance, securing beverage and catering if needed.
  • Conference room setup and break down, working with the account and IT teams to ensure appropriate availability of audio/visual resources, tidy up during meeting, as appropriate, and light clean-up post meeting
  • Support coordination of practice-wide initiatives including but not limited to: team events, dinners, meetings, restaurant reservations, and catering support (Budgets, contracts, pricing, transportation, accommodations, food and beverage selection and audio/visual requirements)
  • Responsible for ordering supplies within budgetary guidelines and other general office management functions
  • Ensure all policies are followed and items are processed within provided guidelines and Effectively handle related activities and communications with a high degree of professionalism, accuracy and confidentiality

Qualifications:

  • This candidate must have exceptional organizational skills and be able to take a creative approach to problem-solving
  • Positive attitude and Exemplary planning and time management skills
  • Proven ability to keep information organized and confidential. Strong attention to detail, flexibility
  • Ability to develop and maintain good working relationships at all levels, including during difficult or challenging circumstances

Thoughtful Collaborator:

  • You build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
  • Associate's Degree preferred
  • 2+ years of administrative or EA experience
  • Microsoft Office Outlook, Word, PowerPoint, Excel
  • Bilingual Korean/English required