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Accounting Assistant

2 months ago

Madison, United States Quality Power Solutions Full time
Job DescriptionJob DescriptionSalary:

Since 2002, Quality Power Solutions (QPS) has provided end-to-end mission critical power solutions, including expert design, installation and maintenance of UPS systems and generators.  QPS works with clients nationwide, and we maintain our Midwestern values by focusing on service, delivery, consistent performance, and the education of our customers on the many aspects of critical power. Our goal is being our customers trusted experts, so they don’t have to worry about critical power and can focus on what they do best. QPS keeps backup power systems running smoothly, so business can power forward.

 

SUMMARY/Primary Function 

An Accounting Assistant operates independently to provide a wide range of support for QPS internally, our customers and other business units by efficiently executing office procedures and processes to meet business objectives.  Reasonable accommodations may be made to enable individuals with disabilities to perform principal job duties.    

 

Principle Job Duties 

  • Creation and submittal of purchase orders 
  • Tracking of product shipments; including communication with vendors, customers, and internal staff 
  • Vendor invoice entry in accounting system 
  • Vendor statement reconciliation 
  • Vendor record updates in CRM and accounting system 
  • Gather substantiating documents and initiate payment process for Accounts Payable  
  • Preparation and mailing of vendor payment checks 
  • Monitoring and management of Accounts Payable reports in accounting system 
  • Compilation of credit card and expense receipts 
  • Monitoring of customer order queue in CRM 
  • Data entry, order processing, revisions, and updates of customer orders in CRM 
  • Certificate of Insurance management  
  • Mail retrieval and distribution  
  • Order warehouse, office, apparel, marketing, and breakroom supplies  
  • Greet visitors upon arrival  
  • Answering Phones  
  • Filing  

 

QUALIFICATIONS 

 

Preferred Education and Experience 

  • High School diploma or equivalent and two years of accounting experience. 
  • Proficiently use Microsoft Office: Word, Excel, PowerPoint. Able to learn and use other software as needed. 
  • Experience with Business Central preferred. 

 

Knowledge, Skillset & Abilities 

  • Excellent customer service and communication skills, both written and verbal.  Use active listening skills while sharing information. 
  • Demonstrate ability to handle multiple projects and priorities yet be responsive to changes in those priorities.   
  • Demonstrate effective analytical skills to handle routine situations. 
  • Possess good attention to detail and the ability to comprehend basic accounting concepts. 
  • Possess strong negotiation skills. 
  • Possess a high degree of personal responsibility and work with a sense of pride and urgency. 
  • Ability to prioritize, multi-task, and work independently.  
  • Be ambitious and adaptable to change. 
  • Maintain a high degree of discretion and confidentiality.

 

PHYSICAL DEMANDS 

  • Ability to communicate in an active office environment, virtually, through email and telephone. 
  • Ability to efficiently operate all job-related office equipment (telephone, computer, calculator, fax, copier, etc.). 
  • Ability to sit for 80% or more of an 8-hour workday. 
  • Ability to read and view computer screen.