Sales Administrator

4 weeks ago

Ashland, United States InProduction Full time
Job DescriptionJob Description

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies.

Role Overview/Responsibilities

Administration of sales and support to the sales staff. Serve as a point of contact for customers with queries about products, orders and deliveries and provide support for sales representatives.

  • Enter new event information and customer data into the company proprietary system
  • Check for changes in dates, locations, and name (sponsor) changes of reoccurring events
  • Communicate important feedback from customers internally
  • Check data accuracy in orders and enter data as needed
  • Create proposal packets and send to customers for Sales Representatives.
  • For some building permits, supply supporting documents and process building permits applications.
  • Coordinate with contractors and local engineers as needed
  • Provide periodic reports on proposal, exhibits, job pricing, and other reports as needed
  • Assist with bid responses, customer requests, and pricing reports
  • Check for potential business periodically
  • Obtain Certificates of insurance for customers and vendors
  • Assist with office administration as required
  • Verifying contracts are sent out and executed timely
  • Assist in annual financial audits
  • Work closely with the billing manager

Requirements

  • Must pass background check and drug screening requirements
  • Excellent communication, analytical, organizational skills
  • Attention to detail and deadline orientated
  • Proficient in data reporting and administration
  • Professional manner with excellent customer service skills

Experience with Microsoft Office applications

Physical Requirements

  • This is a largely sedentary role; however, while performing the duties of this job, the employee is regularly required to sit. The employee frequently uses hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds.
  • Must have the manual dexterity to use computer hardware as required

Work Environment

  • While performing the duties of this position, the employee regularly works in an office environment with low to moderate noise. Wearing of safety clothing and equipment may at times be required.

Education Requirements

  • High School Diploma required

Benefits

  • Medical, Dental, and Vision Insurance
  • Life Insurance
  • Short Term Disability
  • 401K
  • Paid Holidays
  • Floating Holiday

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