Administrative Assistant

2 weeks ago


Charlotte, United States Carter Lumber Full time
Job DescriptionJob Description

A Carter Lumber Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable/receivable, and running the cash register. Ensures that the process is running smoothly. A strong belief in the mission and goals of the company are necessary to this position.  

Requirements:

  • Previous administrative experience
  • Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
  • Excellent written and oral communication skills and ability to prioritize
  • Experience working with numbers and resolving discrepancies
  • Friendly, outgoing personality
  • Working knowledge of Microsoft Office including Outlook, Word and Excel

Responsibilities:

​Administrative Duties

  • Performs various administration functions including reporting, filing, faxing and shredding. 
  • Ensures that all mail and faxes are received and routed to proper parties in a timely manner. 
  • Responsible for collecting sales tickets throughout the day. 
  • Manages proceeds from vending machines and orders office supplies. 
  • Keeps files updated and creates new files as needed. 

Accounts Receivable                                                    

  • Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports. 
  • Files purchase orders after verification is complete. 

Sales Support

  • Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.  
  • Assists customers with credit questions and invoice documentation. 
  • Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.  
  • Verifies pricing per contract and reviews deliveries that are on hold.    

Benefits Provided (full-time employees):

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Disability Insurance
  • Life Insurance
  • Employer-matching 401(k) Plan
  • Military encouraged to apply

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