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AP Clerk

4 months ago

San Antonio, United States Merit Commercial Real Estate Full time
Job DescriptionJob Description

Position Summary:

Assists the Accounting department with various accounting processes listed below and various other tasks as assigned

Key Performance Outcomes:

  • Ensure all invoices are paid in a timely manner
  • Reconcile all accounts across all entities within five days of month end
  • Eliminate late payments
  • Minimize and/or capture all late rent and all associated fees
  • Timely billing for various fee income immediately upon request
  • Effectively reduce wasted effort through efficiency of performance in all key outcomes

Key Responsibilities:

  • Performs accounts payable tasks to include facilitation of vendor correspondence, invoice management, journal entries and ensuring current W-9’s and certificates of insurance are on file
  • Performs accounts receivable tasks to include facilitation of tenant correspondence, tracking of receivables, journal entries, collections, and late fee assessments
  • Assists with month end, quarter end and year end closing
  • Assists with lease administration tasks to include lease tracking and rent escalations
  • Performs account reconciliations for Income/Expense accounts and bank statements
  • Communicate via telephone and email with vendors and tenants as necessary

Qualifications and Skills:

  • 3-5 years of proven AP experience is required
  • Associate degree or relevant certification is preferred
  • Familiarity with bookkeeping and basic accounting procedures
  • Hands-on experience with spreadsheets and financial reports
  • Competency in Microsoft Office, particularly Excel, databases, and accounting software such as Yardi
  • Ability to perform filing and record keeping tasks

Competencies:

  • Efficiency in work performance – ability to produce significant output with minimal wasted effort
  • High attention to detail – does not let important details slip through the cracks
  • Excellent organizational skills – plans and organizes in an efficient and productive manner and has the ability to prioritize well
  • Teamwork – reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship
  • Strong communication skills – ability to speak and write clearly and articulately in all forms of communication
  • Proactivity – acts without being told what to do after assignment is received and brings new ideas to the company.