Human Resources Assistant

3 weeks ago

Boerne, United States SEnergy Full time
Job DescriptionJob DescriptionSEnergy is seeking a detail oriented, process driven Human Resources Assistant to join our team

This position is primarily responsible for the administrative support associated with processing the bi-weekly payroll as well as the administrative support of all employee benefits and retirement programs, including medical, dental, vision, life insurance, short-and long-term disability, Health Savings Accounts and 401(k).

JOB RESPONSIBILITIES:
  • Maintains the highest level of confidentiality and integrity in all Human Resources matters.
  • Maintains the bi-weekly Payroll Processing spreadsheet with employee changes.
  • Verifies Line Items and Timesheets are approved weekly by supervisors according to payroll deadlines.
  • Ensures proper processing of payroll deductions for taxes, benefits, levy’s and other deductions.
  • Ensures employee changes are accurately entered for bi-weekly payroll. Communicates in a timely manner with Controller to ensure timely processing of payroll.
  • Maintains New-Hires and Terminations Checklist spreadsheet for accuracy of data entered into various platforms.
  • Reviews benefit eligibility on a monthly basis and proactively communicates with employees regarding eligibility dates.
  • Enters, maintains, and processes information in the payroll system of record (Vision) as well as other Human Resources systems of record to include Employee Navigator, TPS Alert, Azure, and HSA Bank.
  • Completes verifications of employment for current and terminated employees.
  • Establishes new employees digital files and ensures required documentation is obtained prior to start date.
  • Maintains inventory of SEnergy promotional items for new-hires. Prepares SWAG bags in advance of new-hire orientations. Ensures all offices have SWAG bags for remote onboarding of new-hires.
  • May assist with conducting new employee orientation.
  • Answers frequently asked questions relative to standard policies and benefits. Facilitates actions to resolve employee issues and escalate them to appropriate management team.
  • Administers and communicates benefits to employees, serving as liaison between the organization and external benefits providers and vendors. Maintains related records.
  • Communicates with benefit providers and filing claims for STD, LTD, Workers Comp, and Life Insurance claims. Forwards disability statements to Controller.
  • Processes and administers all leave of absence requests and disability paperwork.
  • Responds to 401(k) inquiries from managers and employees.
  • Reconciles monthly insurance statements. Resolves administrative issues with providers and vendors.
  • Assists with the open enrollment process.
  • Assists Human Resources Manager in obtaining statistics and information in renewal of benefit plans and in the completion of benefits reporting requirements.
  • Maintains accurate and up-to-date human resources files, records and documentation. Compiles reports concerning personnel-related information such as Driver License renewals, Notary expirations, PE License expirations, new hire dates, attendance, education achieved on the job and performance appraisals.
  • Provides required OSHA data to Safety & Fleet manager.
  • Ensures that Company and recordkeeping complies with all legal and regulatory requirements.
  • Assists with audits of Human Resources files and systems of record. Recommends corrective action.
  • Assists with planning, organizing, and working cohesively with support staff for the completion of successful Company events. 
  • Maintains training documentation in training records.
  • Maintains accurate documentation, including critical conversations, decisions, rationale and filing copies of all pertinent information.
  • Assists or prepares correspondence as requested.
  • Performs administrative duties as required from time to time including mailings, office supply and documentation reproductions.
  • Completes timesheet daily.
  • Various other duties as assigned.

REQUIREMENTS:
EDUCATION:                   
  • Associate’s degree in Human Resources or related field; experience and/or other training/certification may be substituted for education requirement
  • Must possess strong detail-oriented skills, critical thinking and ability to communicate effectively, both orally and in writing.

SKILLS:             
  • Excellent communication, interpersonal, and organizational skills. Exceptional computer skills with an emphasis on spreadsheet and word processing applications.
  • Able to work along on a broad variety of projects.
  • Able to exercise effective judgment, sensitivity, and creativity to changing needs and situations.
  • Able to establish and maintain healthy working relationships with people in the course of work.

PHYSICAL:      
  • This position requires the ability to listen and hear, good eyesight, sitting, standing, walking, and use of hands and arms.
  • Prolonged periods of sitting at desk and working on a computer.

MENTAL:            
  • Must be able to read, write and speak English. 

BENEFITS:
  • 100% Employer paid health insurance and 50% for first dependent.
  • 200% 401(k) match up to 4.5%
  • Employer paid Short-Term and Long-Term Disability
  • Dental, Vision, Life Insurance, and Supplemental offered.
  • Paid Holidays
  • Starting at 3-week PTO with rollover
  • $1,000 Annual Employer Contribution to Health Savings Account
  • Annual Profit-Sharing Bonus based on Performance.

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