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Logistics Coordinator

3 months ago

Nashville, United States SmileMD Full time
Job DescriptionJob DescriptionThe Logistics Coordinator plays a pivotal role in the successful delivery of our in-office healthcare service model, SmileMD, overseeing a broad spectrum of logistics and supply chain activities.

OFFOR Health Benefits
OFFOR Health currently offers full competitive employee benefits including medical, dental and vision insurance, LTD, STD and Group Life insurance, 401(k) retirement plan, flexible time off and paid holidays.

OFFOR Health does not discriminate on the basis of actual or perceived race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender identity or expression, family responsibility, personal appearance, genetic information, matriculation, political affiliation, or any other status protected under law. ResponsibilitiesTo perform in this position successfully, an individual must be able to perform each key responsibility satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned to meet business needs.

Supply Chain Management:
  • Work in tandem with the Logistics Team to identify, procure, and manage medical supplies and equipment.
  • Administer the Consolidated Maintenance Management System ("Fiix" CMMS) for medical equipment maintenance, repair, and record-keeping.
  • Engage with suppliers for timely delivery of medical supplies, managing backorders, and resolving any shipment discrepancies.
 
Order Fulfillment and Distribution:
  • Oversee the distribution of medical supplies to various hubs and offices, ensuring accurate and timely deliveries.
  • Facilitate purchase order tracking and reconcile any discrepancies between Purchasing, Inventory Control, and Accounting.
  • Coordinate medical gas ordering and delivery to meet clinical operational needs effectively.
 
Quality Control and Compliance:
  • Ensure that all medical supplies and equipment comply with industry regulations such as FDA and ISO.
  • Remain updated on relevant regulatory changes and ensure all logistics activities are compliant.
 
Record-Keeping and Reporting:
  • Maintain meticulous records using the NetSuite Logistics Record database and "Fiix" CMMS.
  • Generate data-driven reports to support decision-making processes.
Required SkillsEducation and Experience Requirements
  • Minimum requirement of a high school diploma or GED; a two-year associate degree or higher, or equivalent military experience, is preferred.
  • 2-4 years of experience in logistics, ideally within a healthcare setting.
  • Proficiency in Microsoft Suite, familiarity with inventory management systems like NetSuite and QuickBooks, and Consolidated Maintenance Management Systems (CMMS) like “Fix.”
Knowledge, Skills and Abilities
  • Excellent communication skills, both written and verbal.
  • Exceptional organizational and problem-solving skills with a focus on attention to detail.
  • Knowledge of supply chain logistics and the specific needs of the healthcare industry.
  • Excellent communication and interpersonal skills to build relationships with staff, stakeholders, and care team.
  • Commitment to data accuracy and integrity.
  • Strong ethical standards and the ability to maintain confidentiality.
  • Willingness to undergo background checks, drug screenings, and comply with relevant health regulations.