Executive Assistant

3 weeks ago

Stafford, United States Sanford Federal Inc Full time
Job DescriptionJob Description

Company Overview: FAR Group is a prominent federal contracting company specializing in delivering professional and facilities support services, construction, and infrastructure to the US government. We are currently seeking a dedicated Executive Assistant to join our team. This role requires extensive experience in handling a wide range of administrative and executive support-related tasks.

Position Overview: FAR Group is seeking a skilled Executive Assistant to provide high-level administrative support to our executives. The Executive Assistant will play a crucial role in managing calendars, coordinating travel arrangements, preparing reports and presentations, and performing various tasks to ensure the smooth operation of the executive office. This is a full-time position based in Stafford, Virginia.

Responsibilities:

  • Manage and maintain executives' schedules, efficiently scheduling appointments, meetings, and travel arrangements.
  • Prepare reports, memos, letters, and other documents as requested by executives, ensuring accuracy and professionalism.
  • Coordinate meetings and events, including arranging catering and handling logistics to facilitate seamless execution.
  • Screen phone calls and respond to emails on behalf of executives, demonstrating excellent communication skills.
  • Manage incoming and outgoing correspondence, ensuring timely and appropriate handling of all communications.
  • Conduct research on behalf of executives, providing relevant information and insights as requested.
  • Create presentations using PowerPoint or other presentation software, ensuring visually appealing and impactful deliverables.
  • Maintain professional relationships with clients, partners, and stakeholders, representing the executives with professionalism.
  • Perform general office duties such as filing, faxing, photocopying, and other administrative tasks as needed.
  • Maintain an organized electronic files and records management system for the executives' offices.
  • Perform general office duties such as ordering supplies, answering phones, and greeting visitors, fostering a welcoming environment.

Requirements:

  • Bachelor's degree preferred but not required, with relevant work experience considered.
  • Experience in an Executive Assistant role supporting high-level executives.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with tact and diplomacy.
  • Excellent organizational skills, with the ability to effectively multitask in a fast-paced environment.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) to produce high-quality documents and presentations.
  • Strong written and verbal communication skills, ensuring effective and professional interactions.
  • Ability to work independently with minimal supervision, demonstrating a proactive approach to tasks.
  • Effective prioritization skills, maintaining attention to detail while managing multiple responsibilities.

Apply today to be part of our dynamic team.

To apply, please submit your resume, cover letter, and any other relevant documents to Contact@Far-grp.com. We thank all applicants for their interest.

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