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Development Coordinator

3 months ago

Portland, United States OHSU Foundation Full time
Job DescriptionJob Description


Priority Application Deadline July 8, 2024

FLSA Status Non-Exempt

Salary $44,232 to $51,309 (Step I – Step II) See “Pay” for more detailed pay band information

Work Location Hybrid

Reports To Development Support Supervisor

About the Position

                                     

As the Development Coordinator, you will provide key administrative and project support to the Director of Development

or Development Support Supervisor and other development officers. You will be managing scheduling,

preparing materials for meetings, drafting correspondence, database entry, and other essential tasks for the Development team.

What You’ll Be Doing

                                     

Manages Workflow and Support for Development Teams. Maintains assigned development officers’ calendars by planning and scheduling meetings, conferences, travel, and projects, determines importance of internal and external meeting requests; prioritizes and schedules accordingly. Provides support for meeting preparedness, preparing agendas, gathering necessary briefing materials and tracking follow-up steps. Assists with keeping development officer’s prospect pipeline accurate and current at all times; ensures related activities are entered into database as appropriate. Corresponds with potential donors, current donors, OHSU and foundation colleagues, OHSU faculty, volunteers and community members.

Project Facilitation. Drives and completes projects at the direction of supervisor and development officers. Partner with other development coordinators and leads on critical projects and tasks.

Other Duties as Assigned. Collaborate with and assist colleagues in achieving development goals and collecting best practices. As assigned, works to complete unique one-time tasks and projects. Provides other general support as needed, including budgets, deposits, expense reimbursements and reports, invoices, and office supplies. Prepare reports, manage team meetings, initiatives, goals and document storage.

You Should Have

                                     

Skills & Competencies:

  • You are adaptable and able to problem-solve. You take initiative and can self-direct; you know when to communicate and ask questions, but also work to anticipate the needs of team members and other colleagues
  • You have strong time management and organizational skills; affinity for project management and ability to manage and prioritize multiple projects or tasks. You have exceptional attention to detail and strong administrative skills
  • You have demonstrated interpersonal skills; strong emotional intelligence and ability to collaborate professionally, diplomatically and productively with colleagues and contacts at all levels
  • You have strong written communication skills; able to prepare formal minutes, meeting notes, and general correspondence for executive signature
  • You have a commitment and hunger to serve the OHSU Foundation’s mission. You are compassionate and culturally-responsive; maintains an ability to work well with diverse internal and external individuals and groups

Experience                                    

Required Experience:

  • Bachelor’s degree or equivalent combination of education and professional experience
  • Prior administrative experience

Preferred Experience:

  • Experience supporting a senior staff member or executive
  • Non-profit, healthcare, fundraising or university experience
  • Prior experience with a CRM like Salesforce or another database

Working Environment:

  • Occasional hours outside of normal work hours for meetings or programs
  • Some local travel may be necessary

We want to emphasize that there is no such thing as the perfect candidate; candidates who do not have all of the required experience are encouraged to apply.


Benefits                               

The OHSU Foundation also offers an exceptional benefits package including:

  • Comprehensive medical and dental insurance
  • Pension program (The Foundation contributes 12% of your annual salary to a pension)
  • 22 days of paid vacation, 12 paid holidays, 1 float holiday and 2 days of volunteer time off
  • Professional development dollars for each employee
  • Hybrid work allowance and much more

Plus, we have a flexible work environment for those who prefer a hybrid work schedule, and we close early on Fridays during the summer. Want to learn more about our other amazing benefits? Check out our benefits page to learn more about our benefits.

About the OHSU Foundation

                                      

The OHSU Foundation is one of the largest public university foundations in the Northwest and exists to advance OHSU’s vital mission of creating a healthier world by igniting the power of philanthropy. We are a mission-driven organization, unrelentingly committed to both our donors and our employees. Our fundraising fuels research in cancer, heart disease, and Alzheimer’s (amongst other things), and helps support Doernbecher Children’s Hospital, one of the nation’s top children’s hospitals.

We also like to have fun – Think ice cream socials, ugly sweater competitions and Trivia Nights. If you’re looking for a meaningful and rewarding career, the OHSU Foundation could be the perfect place for you To learn more about our work, check out these incredible stories of impact.

Our Values                                     

Our values guide our work at the Foundation and help us advance our mission.

Alignment

We act on our commitment to OHSU's vision, mission and values. We engage our OHSU partners, donors and others to support programs and policies that improve health for all Oregonians and beyond, and together we collaborate to ignite the power of philanthropy to advance OHSU's education, research and health care missions.

Compassion

We honor the value of all people through our work and relationships. We show respect and kindness to our team members, donors, partners and others, which contributes to an equitable and supportive environment where all can thrive and feel a sense of belonging.

Equity

We are committed to being a deliberately anti-racist organization, centering the people who are impacted by our decisions, advocating for equitable access to health care and prioritizing equitable outcomes in our decision-making. We foster an environment of belonging. We appreciate and respect the differences across our teams, donors, partners and the vast communities impacted by our work.

Integrity

We emphasize transparency and accountability in every decision and action to build trust and credibility with our teams, donors, OHSU partners and the communities in which we live and work. We are dedicated to maximizing the impact of donor intent by being responsible stewards of the resources that have been entrusted to us.

Collaboration

We are better together. We ignite the power of philanthropy in partnership with our teams, OHSU and our donors by integrating our work and expanding on our strengths. We all succeed when we each succeed.

Pay

                         

Salary is dependent on experience. Each salary band is broken into three "steps," which correspond with an employee’s experience/tenure, proficiency and performance in that specific role. New employees will typically start at step I of our pay band to allow for later growth, although more experienced candidates may be eligible to start at step II or III. The OHSU Foundation has a structured process for determining starting compensation, taking into account years of related experience, applicable skills, knowledge and abilities, market parity, and internal equity.