Administrative Assistant

3 days ago

Chalfont, United States Whitestone Associates, Inc. Full time
Job DescriptionJob Description

Whitestone Associates, Inc., a 100% employee-owned company and leading provider of environmental and geotechnical engineering and consulting services throughout the eastern US, is currently recruiting for an Administrative Assistant to join our Chalfont PA office location. This is a tremendous opportunity for qualified candidates to join and contribute to the growth of a 100% employee-owned, engineering firm. Salary commensurate with experience.

Location: Chalfont, PA

We are seeking a highly motivated and skilled Administrative Assistant with 1+ year of experience to join our team. This position the overall support of project work and related documentation.

Responsibilities:

  • Answer and direct incoming phone calls to the appropriate parties;
  • Greet clients and guests upon arrival;
  • Set up new projects; create file tree on network and physical file folders;
  • Transcribe/type correspondence and technical documents;
  • Create team-specific documents for use with project tracking;
  • Maintain job files adhering to company standards;
  • Act as a liaison between clients, agencies, and project managers;
  • Research property information using internet sources and in-house documentation;
  • Research and obtain standards/codes required by client, local and state agencies;
  • Support the Preparation of client proposals;
  • Research and compile reports, plans, and applications for submittal to state and local agencies;
  • Prepare hearing folders and exhibits for use at public hearings;
  • Maintain calendar for designated team;
  • Scheduling meetings, conference calls, and conference rooms; and
  • Provide assistance to other administrative staff as needed.

Requirements:

  • High School Diploma or equivalent (Minimum Associates Degree preferred);
  • 1+ year of administrative support or general office experience;
  • Excellent typing ability, with an emphasis on accuracy and attention to detail;
  • Proficient in Word Perfect, Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat Writer;
  • Strong oral and written communication skills;
  • Excellent spelling, grammar, and proofreading abilities; and
  • Prior experience in a fast-paced, multitasking environment.

Benefits:

  • Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
  • Medical Insurance
  • Dental Insurance
  • Health & Dependent Care Flexible Spending Accounts
  • Traditional & Roth 401K Plans with Company Match
  • Long Term & Short Term Disability Insurance
  • Company-Sponsored Life & AD&D Insurance
  • Multiple AFLAC Insurance Products
  • Pet Insurance
  • Identity Theft Protection
  • Multiple Corporate Discount Programs

  • Administrative Assistant

    4 weeks ago

    Chalfont, United States Control Point Associates Full time

    Job DescriptionJob DescriptionControl Point Associates is seeking an experienced Administrative Assistant in our Chalfont, PA office. Competitive pay, excellent benefits, an amazing team and endless opportunities for overtime are just a few reasons why you should apply today!! Business is booming and we’re looking for the best and brightest Administrative...

  • Administrative Assistant

    5 days ago

    Chalfont, United States Control Point Associates, Inc. Full time

    Control Point Associates is seeking an experienced Administrative Assistant in our Chalfont, PAoffice. Competitive pay, excellent benefits, an amazing team and endless opportunities for overtime are just a few reasons why you should apply today!! Business is booming and we’re looking for the best and brightest Administrative Assistant in the industry to...

  • Administrative Assistant

    4 weeks ago

    Chalfont, United States Control Point Associates Full time

    Job DescriptionJob DescriptionControl Point Associates is seeking an experienced Administrative Assistant in our Chalfont, PA office. Competitive pay, excellent benefits, an amazing team and endless opportunities for overtime are just a few reasons why you should apply today!! Business is booming and we’re looking for the best and brightest Administrative...

  • Administrative Assistant

    4 days ago

    Chalfont, United States Whitestone Associates, Inc. Full time

    Whitestone Associat , Inc., a - 0% emp - ee-owned company - d leading provide - f environmental a - geotechnical engineering - consulting serv - s throughout the easte - US, is current - recruiting fo - n Administrative Assistant - join our Chalfo PA office location. Thi - Greet clients and guests upon arrival; - Set up new projects; create file tree on...

  • Administrative Assistant

    4 weeks ago

    Chalfont, United States PSI Personnel, LLC Full time

    Job DescriptionJob DescriptionOperations department of well-established company is adding to their administrative staff. This is a excellent Direct Hire opportunity to work with a great company that offers a highly competitive salary and one of the best benefits packages available! Responsibilities include:General administrative functions to support...

  • Administrative Assistant

    2 months ago

    Chalfont, United States PSI Personnel, LLC Full time

    Job DescriptionJob DescriptionOperations department of well-established company is adding to their administrative staff. This is a excellent Direct Hire opportunity to work with a great company that offers a highly competitive salary and one of the best benefits packages available! Responsibilities include:General administrative functions to support...

  • Administrative Assistant

    3 weeks ago

    Chalfont, United States PSI Personnel, LLC Full time

    Job DescriptionJob DescriptionOperations department of well-established company is adding to their administrative staff. This is a excellent Direct Hire opportunity to work with a great company that offers a highly competitive salary and one of the best benefits packages available! Responsibilities include:General administrative functions to support...

  • Administrative Assistant

    1 day ago

    Chalfont, United States Control Point Associates Full time

    **_You must be work authorized to work for any employer in the United States on a full-time basis without the need for employer sponsorship. Control Point Associates, Inc. does not provide sponsorship to employees._** **Essential Functions**: - Assist the Project Managers and Office Managers with project coordination that entails scheduling, setting up...

  • Administrative Support Specialist

    3 weeks ago

    Chalfont, United States KEMA-Powertest, LLC Full time

    On-Site/Full Time Join KEMA Labs, a division of CESI a global leader in technical consulting and engineering for the electrical power sector. We specialize in independent testing, inspection, and certification services for the electricity industry. With over 60 years of experience and operations in 70 countries, CESI supports client worldwide in addressing...

  • Clinical Services Associate

    3 weeks ago

    Chalfont, United States Penn Medicine Full time

    **Description** Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all...

  • Clinical Services Associate

    1 month ago

    Chalfont, United States Pennsylvania Medicine Full time

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn...

  • Clinical Services Associate

    4 weeks ago

    Chalfont, United States Pennsylvania Medicine Full time

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.Today at Penn...

  • Office Coordinator

    1 week ago

    Chalfont, Pennsylvania, United States 84 Lumber Full time

    Customer interaction via telephone and e-mail (schedule, quote follow up, service) Computer input of quotes and orders while maximizing schedule Invoicing of shipped order and appropriate billing of each customer Administrative duties to assist in bu Office Coordinator, Coordinator, Business Operations, Business Services

  • Office Coordinator

    2 months ago

    Chalfont, United States 84 Lumber Full time

    Customer interaction via telephone and e-mail (schedule, quote follow up, service) Computer input of quotes and orders while maximizing schedule Invoicing of shipped order and appropriate billing of each customer Administrative duties to assist in bu Office Coordinator, Coordinator, Business Operations, Business Services

  • Office Coordinator

    2 months ago

    Chalfont, United States 85 Lumber Full time

    OverviewThe Office Coordinator is responsible for assisting with all administrative and customer service related duties within the plant including office organization, invoicing, sales support, product delivery, and general customer service. The specific functions are: Reconcile the cost on the customer purchase order with the 84 Components selling price....

  • Office Coordinator

    4 weeks ago

    Chalfont, United States 85 Lumber Full time

    OverviewThe Office Coordinator is responsible for assisting with all administrative and customer service related duties within the plant including office organization, invoicing, sales support, product delivery, and general customer service. The specific functions are: Reconcile the cost on the customer purchase order with the 84 Components selling price....

  • Registered Nurse

    5 days ago

    Chalfont, United States Heritage Pointe Rehabilitation and Nursing Center Full time

    LARGE SIGN ON BONUS!! COMPETITIVE RATES! SHIFT DIFFERENTIALS!! BENEFITS PACKAGE!! HEALTH INSURANCE, DENTAL INSURANCE, VISION INSURANCE, LIFE INSURANCE, 401K MATCHING, PAID TIME OFF, TUITION REIMBURSEMENT, PAYACTIVE (get paid the next day for your shifts), PAY PERKS PROGRAM, WELLNESS PROGRAMHeritage Pointe Rehabilitation & Nursing Center in beautiful...

  • Registered Nurse

    5 days ago

    Chalfont, United States Heritage Pointe Rehabilitation and Nursing Center Full time

    LARGE SIGN ON BONUS!! COMPETITIVE RATES! SHIFT DIFFERENTIALS!! BENEFITS PACKAGE!! HEALTH INSURANCE, DENTAL INSURANCE, VISION INSURANCE, LIFE INSURANCE, 401K MATCHING, PAID TIME OFF, TUITION REIMBURSEMENT, PAYACTIVE (get paid the next day for your shifts), PAY PERKS PROGRAM, WELLNESS PROGRAMHeritage Pointe Rehabilitation & Nursing Center in beautiful...

  • Infant Teacher

    1 month ago

    Chalfont, United States Spring Education Group Full time

    At Chesterbrook Academy, we are excited to announce this new career opportunity! Are you a Preschool Teacher who is warm, passionate, skilled, and values a classroom centered on the perfect balance of learning and play - we know just the place! Apply today to join the Chesterbrook community of educators who embrace our Culture of Care. Benefits Offered: *...

  • Infant Teacher

    4 weeks ago

    Chalfont, United States Spring Education Group Full time

    At Chesterbrook Academy, we are excited to announce this new career opportunity! Are you a Preschool Teacher who is warm, passionate, skilled, and values a classroom centered on the perfect balance of learning and play - we know just the place! Apply today to join the Chesterbrook community of educators who embrace our Culture of Care. Benefits Offered: *...