Administrative Specialist

3 weeks ago

Rochester, United States Bowers CPA's & Advisors Full time
Job DescriptionJob Description

Company Overview:

Bowers CPAs & Advisors stands as a renowned figure in the realm of public accounting, distinguished for its provision of top-tier audit, assurance, and advisory services. As a proud member of the AICPA’s G400, encompassing the Top 400 Firms nationally, we maintain a robust reputation grounded in integrity, professionalism, and unparalleled expertise. We proudly boast an extensive array of specialties and maintain a strategic presence with offices located in Syracuse, Rochester, and Watertown. Committed to delivering innovative solutions, we empower our clients to navigate intricate financial landscapes and attain their distinct financial objectives while serving private and closely held businesses with strategic advice for over 40 years. Whether traditional Tax and Audit, Client Accounting Advisory Services, Business Valuation, Accounting/Bookkeeping, Forensic Accounting or Financial Planning Services, our approach is to master an in-depth knowledge of our clients with innovative analysis and recommendations to build and maintain net growth.

Job Summary:

The ideal candidates will possess experience and related skills as organized, detail-oriented, ability to learn and can multi-task daily and take direction. This position is responsible for administering and following instructions, working well with others in a professional office environment. You will need to be aware of deadlines, understand timelines to meet expectations and must possess excellent customer service. Ability to learn and support multiple projects while ensuring accuracy is required.

Responsibilities:

  • Answer phone calls
  • Assist in processing tax returns, financial statements, and related correspondence
  • Distribute incoming / outgoing mail
  • Order office supplies and maintain inventory
  • Scan and bind documents
  • Coordinate catering orders
  • Schedule meetings
  • CPE scheduling, tracking and coordination
  • Other administrative tasks as assigned across all three offices

Qualifications:

  • 3+ years’ experience in customer service and/or client management
  • Excellent written and verbal communication skills
  • Proficient in Adobe, Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent technology skills and the ability to learn new programs quickly
  • High attention to detail and ability to multi-task while working independently and as a team
  • High level of professionalism in speaking with clients and handling confidential information
  • Highly preferred CPA firm experience but not required

Hours: Hours are Monday through Friday from 8:00 am - 5:00 pm. Must be available to work some nights and weekends during our busy season from February - April 15th.

Pay Rate: $20.00-$25.00/hourly (DOE)

Benefits: We offer tremendous growth and development opportunities, flexible work schedules, and a comprehensive compensation and benefits package to include, Health, Dental, Vision, Life, Long-Term Disability, 401k, Paid Time Off, Volunteer Time Off, Work, Life, Balance,Culture and more

EOE

  • Quality Specialist

    2 days ago

    Rochester, New York, United States Proclinical Full time

    Quality Specialist - Permanent - Rochester, NYProclinical is seeking a proactive and dedicated individual for a Customer Quality Specialist for a leading pharmaceutical company. This is a permanent position located in Rochester, NYPrimary Responsibilities:This role is ideal for those currently pursuing or who have completed a degree in Business...

  • CDI Specialist

    1 month ago

    Rochester, United States AMN Healthcare Full time

    POSITION SUMMARY - CDI Specialist RemotePOSITION DUTIES CDIP or CCDSPREFERRED QUALIFICATIONS RHIT, RHIA, CCS, CDIP, CCDSLENGTH OF ASSIGNMENT 13 weeksSHIFT / HOURS PER WEEK 40START DATE 5/6/24SYSTEMS 3M360 and Optum and EpicGeneral CommentsTYPE OF JOB ORDER TravelSTART DATE 5/6/24REQUIRED SKILLS CDIP or CCDS, Experience in Trauma or Transplants, 3+ CDI...

  • Financial Aid Operations Specialist

    1 week ago

    Rochester, United States Nazareth College Full time

    Under the direction of the Associate Director, the Financial Aid Operations Specialist is primarily responsible for the financial aid records management, system data integration, and communication production. Primary administration of outside scholarships. Provides customer service to current and incoming students and families. Primary for verification of...

  • Payroll & Implementation Specialist

    9 hours ago

    Rochester, United States RDG & Partners Full time

    Job Title: Payroll & Implementation Specialist Location: Rochester, NY Position Type: Full-time Experience: Minimum 3 years in Payroll Administration Introduction: We are seeking a meticulous and experienced Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll management, with a minimum of 3 years of...

  • Payroll & Implementation Specialist

    4 weeks ago

    Rochester, United States RDG & Partners Full time

    Job DescriptionJob DescriptionJob Title: Payroll & Implementation SpecialistLocation: Rochester, NYPosition Type: Full-timeExperience: Minimum 3 years in Payroll AdministrationIntroduction: We are seeking a meticulous and experienced Payroll Specialist to join our team. The ideal candidate will have a strong background in payroll management, with a minimum...

  • Financial Aid Operations Specialist

    7 days ago

    Rochester, United States Nazareth College Full time

    Under the direction of the Associate Director, the Financial Aid Operations Specialist is primarily responsible for the financial aid records management, system data integration, and communication production. Primary administration of outside scholarships. Provides customer service to current and incoming students and families. Primary for verification of...

  • Accounts Payable Specialist

    2 weeks ago

    Rochester, United States Insero Talent Solutions Full time

    Job DescriptionJob DescriptionInsero Talent Solutions has partnered with a reputable and rapidly growing commercial contractor in Rochester to recruit an Accounts Payable Specialist. Position Summary:This is a newly created role due to exponential growth within the organization. The A/P & Purchasing Manager is seeking a self-starting A/P Specialist to be...

  • Guest Experience Specialist

    4 weeks ago

    Rochester, United States VO Spa Two LLC Full time

    Look Good Feel Great! V/O Med Spa Rochester is looking for a amazing addition to our team! If you have a love for beauty and an infectious personality then being a Guest Experience Specilist at V/O is the place you want to be! The Guest Experience Specialist is responsible for ensuring that the guest has an exceptional experience from the moment they call...

  • Guest Experience Specialist

    1 week ago

    Rochester, United States VO Spa Two LLC Full time

    Look Good Feel Great!V/O Med Spa Rochester is looking for a amazing addition to our team! If you have a love for beauty and an infectious personality then being a Guest Experience Specilist at V/O is the place you want to be! The Guest Experience Specialist is responsible for ensuring that the guest has an exceptional experience from the moment they call on...

  • Guest Experience Specialist

    1 month ago

    Rochester, United States VO Spa Two LLC Full time

    Job DescriptionJob DescriptionLook Good Feel Great!V/O Med Spa Rochester is looking for a amazing addition to our team! If you have a love for beauty and an infectious personality then being a Guest Experience Specilist at V/O is the place you want to be!The Guest Experience Specialist is responsible for ensuring that the guest has an exceptional experience...

  • Insurance Verification Specialist

    12 hours ago

    Rochester, United States Vision Source Full time

    Job DescriptionJob DescriptionJoin Our Visionary Team as a Insurance Verification Specialist at Rochester Eye Care Associates, PLLC! Are you ready to be the welcoming face and the heartbeat of a cutting-edge optical experience? Rochester Eye Care Associates, PLLC is on the lookout for a vibrant and customer-centric Insurance Verification Specialistt to join...

  • Payroll Specialist

    4 weeks ago

    Rochester Hills, United States Titan Talent Acquisition Inc. Full time

    Job Overview: Our construction client in Rochester area is seeking a meticulous and experienced Payroll Specialist to join their team. The ideal candidate will have a strong background in payroll administration, particularly within the construction industry and with unionized employees. The Payroll Specialist will be responsible for accurately processing...

  • Payroll Specialist

    4 weeks ago

    Rochester Hills, United States Titan Talent Acquisition Inc. Full time

    Job Overview: Our construction client in Rochester area is seeking a meticulous and experienced Payroll Specialist to join their team. The ideal candidate will have a strong background in payroll administration, particularly within the construction industry and with unionized employees. The Payroll Specialist will be responsible for accurately processing...

  • Audit Specialist

    7 days ago

    Rochester, United States Catholic Charities Family Community Services Full time

    **Audit Specialist** **Job Details** **Job Location** 79 North Clinton Ave - Rochester, NY **Position Type** Full Time **Education Level** Bachelors Degree **Salary Range** $22.50 - $24.00 Hourly **Job Shift** Day **Job Category** Administrative/Clerical **Description** The Audit Specialist is responsible for identifying, auditing, analyzing, and reporting...

  • Accounts Receivable and Billing Specialist

    1 day ago

    Rochester, United States RDG & Partners Full time

    Job DescriptionJob DescriptionAccounts Receivable/Billing Specialist – Part-timeAre you ready to hustle and join one of the area’s most sought after CPA firms? RDG+Partners is seeking an enthusiastic, dedicated, hardworking AR Specialist with a strong desire to succeed and win to join our team of motivated and responsive professionals. The AR Specialist...

  • Transportation Security Specialist- Explosives

    4 weeks ago

    Rochester, New York, United States Department Of Homeland Security Full time

    Summary Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and...

  • Sales Support Specialist

    2 weeks ago

    Rochester, United States Special Touch Bakery Full time

    Order#: NY1497763 Sales Support Specialist JOB SUMMARY In this role, you will provide service and support to our customers, sales representatives and sales team. You should have a passion for providing excellent customer service and enjoy working in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Communicate with customers to resolve...

  • HR Specialist

    1 month ago

    Rochester, United States The Temp Plugs Full time

    Job DescriptionJob DescriptionOverview: We are seeking a highly motivated and skilled HR Specialist to act as the on-site HR leader for our esteemed client, Rochester Precision Instruments (RPI), in Rochester, NY. This role requires a proactive approach to handling a wide range of HR responsibilities and the ability to respond effectively to the client's...

  • Social Learning Specialist

    2 weeks ago

    Rochester, United States Center for Youth Services Full time

    Job DescriptionJob DescriptionThis is a full- time, 11-month position with a pay range of $18.00- $20.00 per hour.The Social Learning Specialist (SLS) as part of a school-based, support services team. The SLS works to create a youth/family/faculty friendly presence within the school that is founded on cooperative relationships and direct communication. The...

  • SHEQ Specialist

    4 weeks ago

    Rochester, United States PTAG, Inc. Full time

    PTAG is a Project Management Advisory & Services firm, which is recognized in the industry by Project & Construction Management Industry think-tanks, innovative service delivery partners and world leading industrial clients. We are looking for a SHEQ Specialist to help us expand our presence with our clients in the Power Industry. We seek Project...