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Purchasing Assistant
3 months ago
Job Purpose:
Will perform administrative and office support activities for the Purchasing and Accounting Departments. Arranging outbound small parts shipments, entering receipts and purchase orders, generating and validating reports, creating and maintaining Excel worksheets, posting journal entries and other transactions in the company’s accounting system, preparing documents or other related paperwork, receiving and directing deliveries and/or pickups, answering phones and general inquiries, filing and archiving documents, faxing, etc.
Job Summary:
This position reports to the Purchasing Manager. The ideal candidate should possess the ability to understand and perform job tasks using computer programs, including Microsoft Excel, Word, ERP system software and other computer programs. Must have basic reading, writing, and arithmetic skills. Ability to follow established procedures and instructions. Strong attention-to-detail, accuracy, problem-solving skills. Ability to accomplish tasks in a timely manner. Strong written and verbal communication skills. Strong interpersonal skills and ability to work with internal and external customers in a professional manner. Ability to adapt to change and work in a fast-paced environment.
Responsibilities:
• Accident prevention – actively identify, correct and/or report safety hazards to prevent accidents.
• Actively identify and pursue cost reduction and efficiency/profit improvement opportunities.
• Support the ISO 9001 Quality Management System and the Sea Box Quality Policy calling for self-inspection of your work product.
• Assist Purchasing Manager and Financial Controller with various tasks, including creation of Excel Spreadsheets, accounting system transactions and other assignments.
• Enter outbound orders, build shipments, confirm shipments, and enter shipment information as required.
• Printing and confirming shipment order paperwork.
• Review documents in system; verify discrepancies.
• Generate all related paperwork and other necessary information required for shipping dock.
• Copy and file documentation for all receipts and shipments.
• Maintain damage records and back-order logs; handle returned product efficiently.
• Prepare and provide special reports as requested to customers, operations, or management.
• Effectively communicate to management all pertinent information regarding shift activity.
• Maintain physical and electronic database of inventory of parts and equipment.
• Assist the Purchasing Manager, Finance and Operations with various other tasks
• Lifting production objects of up to 50lbs.
• Performs other duties as assigned
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
Why work for Sea Box?
• Competitive salary
• 401k employer match, paid vacation, and holidays
• Medical/Dental/Group Life Insurance
• Quarterly safety incentive bonus when goals are met
• Strong company growth with emphasis on employee advancement
• Long list of unusual benefits, including birthday breakfast with CEO, turkey for Thanksgiving and many others.
Skills/Qualifications: Proficient in Microsoft Excel, Word, and computer accounting systems.
Education: High School Diploma or equivalent. Degree in accounting, business or credits toward a degree are preferable.
Experience: The candidate should possess 1-2 years’ experience in similar position.
