Administrative Assistant

3 weeks ago

Uniondale, United States THE ACADEMY CHARTER SCHOOL Full time
Job DescriptionJob DescriptionDescription:

Position Overview

The Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to maintaining the school’s administrative systems and routines, the Administrative Assistant functions as the primary contact person for all of the school’s constituents. In this role, the Administrative Assistant must be able to communicate effectively with students, teachers, families, trustees, donors, and visitors.



Responsibilities & Duties:

Front Desk Support

  • Greet and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
  • Manage phones (answering calls, re-directing calls, taking messages, placing calls, creating school announcements, etc.)
  • Manage mail (distributing received mail, preparing school mailings, making mail drops, etc.)
  • Oversee the day to day activities of the school and serving as the main point of contact in the school reception area
  • Help to plan and manage logistics and preparations for school events and activities as needed (making photocopies, setting up for special events, making phone calls to confirm attendance, etc.)
  • Help to organize staff meetings

Student Support

  • Manage the collection and maintenance of student, personnel, and school information (receiving forms and paperwork, tracking missing forms, managing databases, updating contact information, keeping records current, etc.)
  • Evaluate situations (e.g. involving other staff, students, parents, the public, police etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolutions.

General Responsibilities

  • Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
  • Manage the collection of all funds for school trips and all student activities.
  • Manage the disbursement and the reconciliation of petty cash.
  • Responsible for the collection of funds for all staff meals.
  • Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
  • Respond to inquiries from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
  • Assist other personnel for the purpose of supporting them in the completion of their work activities.
  • Support Principal, counselors and other administrative personnel for the purpose of assisting with their administrative functions.

Pay Transparency: The salary range for this role is $18 - $27.50 hr. Base pay offered may vary within the posted range based on several factors, including but not limited to education, job-related knowledge, skills, experience, and location.

The Academy is committed to pursuing and hiring a diverse workforce and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any characteristic protected by applicable federal, state or local law.

Requirements:

Work experience & Skills

  • Minimum of 2 or 3 year office experience
  • Experience working in schools and/or urban communities preferred.
  • Strong written, grammatical, presentation, and verbal communication skills
  • Demonstrated ability in utilizing office equipment and software such as Microsoft Office Suite (Word, Explorer, Excel, and Outlook).
  • Proven ability to work collaboratively and flexibly with a diverse team of teachers and administrators.

  • Administrative Assistant

    5 days ago

    Uniondale, United States THE ACADEMY CHARTER SCHOOL Full time

    Description: **Position Overview** The Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open school. In addition to...

  • Administrative Assistant

    3 weeks ago

    Uniondale, United States The Academy Charter School Full time

    Job DescriptionJob DescriptionDescription:Position OverviewThe Academy Charter School Administrative Assistant understands and promotes the school’s mission, vision, objectives, and policies both within and outside the immediate school community. The School's Administrative Assistant plays a central role in ensuring an orderly, responsive, and open...

  • Corporate Communications Specialist and Project Assistant

    4 days ago

    Uniondale, United States Deutsche Lufthansa AG Full time

    Tasks As the Corporate Communications Specialist and Project Assistant , you will perform the following duties: Development of public relations activities and media projects Editing press releases, creating media material and presentations Researching and responding to journalist inquiries and requests Media monitoring and research ...

  • Legal Secretary

    4 weeks ago

    Uniondale, United States Ruskin Moscou Faltischek, P.C. Full time

    Must be able to work independently and be knowledgeable in legal processes and procedures, legal terminology and formatting of a variety of legal documents. Attention to detail, organizational skills and the ability to work independently is critical. Must have excellent typing/computer skills. Responsibilities include but are not limited to: - Providing...

  • Paralegal- Blue Sky Hospitality Solutions Llc

    6 days ago

    Uniondale, United States Blue Sky Hospitality Solutions Full time

    Job Title: Paralegal Company: Blue Sky Hospitality Solution Corporate Office Location: Uniondale, NY About Blue Sky Hospitality Solution: Blue Sky Hospitality Solution is a leading provider of innovative hospitality solutions, dedicated to delivering exceptional service and value to our clients. As a trusted partner in the hospitality industry, we strive...

  • Commercial Title Underwriter

    5 days ago

    Uniondale, United States AmTrust Financial Services, Inc. Full time

    Overview: **Responsibilities**: - Direct communication with clients, transactional parties, and underwriters. - Organizing third-party providers and vendors to deliver elements that cannot be produced in-house - Monitor individual files to ensure deadlines for production are met - Reviewing, amending and circulating Title Reports as required - Preparing and...

  • Personal Injury Legal Secretary

    4 weeks ago

    Uniondale, United States The Rizzuto Law Firm Full time

    Job DescriptionJob DescriptionAre you an experienced legal secretary who thrives in a fast-paced law office environment? You might be just what we're looking for as our next personal injury legal assistant. We need someone to assist our attorneys, paralegals, and clients. You'll be in charge of preparing and typing correspondence, pleadings,...

  • Project Manager

    4 days ago

    Uniondale, United States Trandon Associates Full time

    Job DescriptionJob Description The Project Manager will be responsible to assist the SVP, Construction - Asset Management with the site inspections and monitoring of the construction/renovation projects, as well as all aspects of the draw requisition process. Essential Job Functions (Duties/Responsibilities) The Project Manager, Asset Management will have...

  • VP/IT Audit Manager

    1 week ago

    Uniondale, United States Flushing Bank Full time

    COMPANY: Flushing Bank POSTION: VP/IT Audit Manager WORK LOCATION: 220 RXR Plaza, Uniondale, New York 11556 WORK HOURS: Monday through Friday: 8:45am - 5:00pm APPLY ONLINE AT: WWW.FLUSHINGBANK.COM (CAREER SECTION) Description of Work: The IT Audit Manager is responsible for managing the information systems audits within the Bank to independently and...

  • Project Manager, Asset Management

    3 weeks ago

    Uniondale, United States CareerBuilder Full time

    The Project Manager will be responsible to assist the SVP, Construction - Asset Management with the site inspections and monitoring of the construction/renovation projects, as well as all aspects of the draw requisition process. Essential Job Functions (Duties/Responsibilities) The Project Manager, Asset Management will have the following duties and...

  • Customer Service Pharmacist

    2 weeks ago

    Uniondale, United States Res-Care, Inc. Full time

    Our Company PharMerica Overview Our Pharmacy group focuses on providing exceptional customer service and meeting the pharmacy needs for hospitals, rehabilitation hospitals, long-term acute care hospitals, and other specialized care centers nationwide. If your passion is service excellence and top-quality care come join our team and apply...

  • Summer Sales Assistant

    2 weeks ago

    Uniondale, New York, United States Air Charter Service Full time

    Job Description A DAY IN THE LIFE Work in conjunction with Sales Executives on Administrative sales duties Assist Sales Executives on charter process; from qualifying through quoting, contracting and flight setup Move clients to the next step in the sales process Escalate any issues to line manager Schedule: Monday to Friday, 9am to 530pm / In-office,...

  • Director of Strategy and Performance Management

    3 weeks ago

    Uniondale, United States Long Island Power Authority Full time

    Job DescriptionWho We Are    We are a team of motivated, engaged, and exceptionally talented self-starters, willing to roll up our sleeves and do what is necessary to get the job done.  If you are interested in joining this dynamic team and have a passion to learn, develop, and want your experience to make an immediate impact, please apply. To find out...

  • Director of Grants Management

    3 weeks ago

    Uniondale, United States Long Island Power Authority Full time

    Job DescriptionWho We Are We are a team of motivated, engaged, and exceptionally talented self-starters, willing to roll up our sleeves and do what is necessary to get the job done.  If you are interested in joining this dynamic team and have a passion to learn, develop, and want your experience to make an immediate impact, please apply. To find out more...

  • RN Unit Manager

    3 weeks ago

    Uniondale, United States Townhouse Center for Rehabilitation & Nursing Full time

    Townhouse Center for Rehabilitation & Nursing - RN UNIT MANAGERFANTASTIC OPPORTUNITY & GREAT PAY- TAKE THE NEXT STEP IN YOUR CAREER!Townhouse Center for Nursing and Rehabilitaton is a skilled nursing facility caring for both the geriatrics and pediatrics populations. We are currently seeking a RN Unit Manager to join our team as a great leader. As a member...

  • Commercial Title Underwriter

    4 days ago

    Uniondale, NY, United States AmTrust Full time

    OverviewThe Commercial Title Underwriter is responsible for handling assigned transactions and company requests in a timely, professional, and skilled manner. Candidate must be detail oriented and possess strong organization skills with the ability to multi-task and communicate effectively. This is a full-time position in Uniondale, NY. Experience is...

  • Commercial Title Underwriter

    4 days ago

    Uniondale, New York, United States AmTrust Financial Services, Inc. Full time

    Overview: The Commercial Title Underwriter is responsible for handling assigned transactions and company requests in a timely, professional, and skilled manner. Candidate must be detail oriented and possess strong organization skills with the ability to multi-task and communicate effectively. This is a full-time position in Uniondale, NY. Experience is...